Office Administrator

Job Description The Office Administrator provides comprehensive administrative support to the SSN Sustainment team in the US office. Responsibilities include managing calendars, coordinating visits and meetings, arranging travel, maintaining accurate records, supporting credit card reconciliation, posting invoices, and raising purchasing requisitions. The role reports to the Office Manager and requires strong organisational skills and the ability to work collaboratively in a fast-paced environment. Major Areas of Accountability Administrative Support (40%) Provide general administrative assistance to the SSN Sustainment team. Support the training support team with leave-form collation and fortnightly timesheet preparation. Manage multiple calendars, schedules, and inboxes for the team. Coordinate VIP visits, including security approvals, catering, PPE, and ensure attendance of relevant executives. Arrange travel and accommodation for the team. Support reconciliation of credit cards, posting of invoices, and raising purchasing requisitions. Handle all enquiries confidently and promptly. Maintain confidentiality, accuracy, and timeliness in all tasks. Document & Record Management (30%) Record, collate and distribute meeting actions. Prepare and review documents for various teams. Ensure documents are created, stored and shared effectively and in compliance with policies. Maintain accurate and organized records, handling digital and physical records confidentially. Communication & Coordination (20%) Organise meeting rooms and ensure necessary equipment is available. Prepare agendas and take minutes during meetings. Send calendar invites to meeting attendees. Respond to emails and address enquiries. Handle office correspondence, including incoming and outgoing mail. General Office Duties (10%) Track office supply inventory levels. Order office supplies. Ensure the office is well equipped for daily activities. Required Skills & Experiences Previous experience in an administrative or clerical role. Strong organisational and multitasking abilities with attention to detail. Proficiency in Microsoft Office Suite. Excellent verbal and written communication skills. Commitment to achieving high-quality outcomes under tight timelines. Ability to support productive relationships and work collaboratively with internal and external stakeholders. Degree Requirements Certificate or Diploma in Business Administration or related field. Must be a U.S. citizen with a Secret Clearance. #J-18808-Ljbffr International Executive Service Corps