Horsemen’s Bookkeeping Coordinator - Temporary

Horsemen's Bookkeeping Coordinator - Temporary

Employee Status: Temporary Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview:

Maintain horsemen's accounts in accordance with policies and procedures. Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA. Cross-train in the use of the Incompass System (Track Manager). Process office mailings and perform various other tasks as directed by Horseman's Bookkeeper.

Essential Functions:

• Perform various activities for maintaining horsemen's accounts in accordance with policies and procedures, which involve the following:
  • Provide, receive, and file (digitally) all required documentation such as signature cards, tax forms and Photo ID's.
  • Perform up to date data entry of horsemen information.
  • Perform research for accounts with returned mail.
• Compliance:
  • Obtain Compliance paperwork for all new accounts (LLC, Articles of Incorporation, Banking Verification for Corporate wires in and out), as well as updates for existing accounts.
  • Submit Compliance paperwork to the Compliance Officer for approval.
  • File and maintain compliance records on all Horsemen accounts once approved.
  • Process background checks for all new owners, trainers and jockeys using Lexis Nexis and CaseWare or current software provided by NYRA.
• Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA.
  • Process a high volume of check disbursements daily while following policies and procedures.
  • Complete a check tape daily which balances with Incompass check register.
  • Provide quality customer service for horsemen in person, as well as, on the phone.
• Crosstrain in the use of the Incompass System.
  • Learn to perform Race Convert, Charge Gaming Commission Fee, post races, charge claims on horses, as well as other necessary transactions.
  • Learn to process deposits and withdrawals to/from horsemen's accounts to include cash, checks, wire transfers for satisfying various fees, such as, stalls and insurance.
  • Learn to prepare the daily excel sheet.
• Perform various other tasks:
  • Mail account statements at the end of every meeting.
  • Assist Horsemen's Bookkeeper with yearly escheatment process.
  • Assist Horsemen's Bookkeeper with yearly processing of tax forms.
  • Assist Horsemen's Bookkeeper with online ordering of supplies.
  • Research and verify account information as needed.
  • Process miscellaneous mailings to horsemen.
  • Handle all office mailing, invoices, statements etc.

Qualifications:

• Other Requirements:
• Education (minimum): Bachelor's Degree
• Strong computer skills including Excel.
• Required work locations: Aqueduct, Belmont, and Saratoga.
• Knowledge of horse racing is a plus.
• Knowledge Required: Computer experience required, especially Microsoft Office. The ability to adapt to a changing environment. Good customer service skills.

Summary of Physical Requirements and Work Environment:

• Travel Requirements-FREQUENCY
• To Belmont 15-25%
• To Saratoga 15-25%
• International 0-15%

Pay Range / Salary: $24.00-$25.00/hr