Deputy Clerk II

General Statement Of Job

Performs customer service and administrative functions in the Department. Work involves considerable data entry, assisting the general public, and preparing and maintaining files and records. Employee must exercise considerable tact and courtesy in frequent contact with taxpayers and the general public. Employee must also exercise some independent judgment and initiative in performing assigned tasks.

Special Duties & Responsibilities

Circuit Court:

• Performs one or more specialized functions such as fines and costs, judgments, land records, financing statements, criminal cases and law, and chancery cases.
• Certifies, reads and records various orders.
• Calculates and collects fines and costs.
• Makes notations, releases judgments, dockets judgments and indexes the orders and prepares various reports for submission to the State Supreme Court and other offices.
• Composes correspondence, often over own signature, to attorneys, and the general public, to clarify requirements for certain legal transactions or to interpret points of law.
• Attends docketing sessions with judges and attorneys, schedules court hearings, and distributes dockets to involved parties.
• Assists with criminal cases and law and chancery cases.
• Attends court and prepares orders.
• Answers phones and inquiries from the general public.
• Performs other related duties as required.
• Collects fees for land recordings, ensuring documents meet recording requirements per Code of Virginia.

Minimum Training & Experience

Circuit Court: High School Diploma or equivalent, supplemented by business school or college level courses or training in business administration or a related field, and considerable experience in the Office of the Clerk of the Circuit Court. Requires general knowledge of the circuit court system and its operations and the ability to maintain confidentiality of information.