Accounting / Executive Assistant POST NUMBER: 483509

Accounting / Executive Assistant

Location: Onsite
Employment Type: Full-Time
Salary: $70,000 - $80,000

About the Opportunity

A well-established financial services firm is seeking a highly organized and detail-oriented Accounting / Executive Assistant to support executive leadership. This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a professional office environment, and takes pride in delivering exceptional administrative and financial support.

Key Responsibilities

• Assist with accounts payable and accounts receivable processing, preparing bank deposits and reconcile accounts
• Process invoices, expense reports, and vendor payments
• Manage executive calendars, meetings, and travel arrangements
• Screen calls, coordinate correspondence, and prepare reports and presentations
• Organize client files and maintain confidential records
• Order office supplies and assist with day-to-day office operations
• Provide administrative support for special projects and firm initiatives

Qualifications

• 3 years of experience in accounting, bookkeeping, executive administration, or a similar role
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
• Experience with accounting software such as QuickBooks 
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize multiple responsibilities while maintaining accuracy
• Professional demeanor and the ability to handle confidential information with discretion

Preferred Qualifications

• Experience working in a financial services, CPA, wealth management, or professional services environment
• Associate's or Bachelor's degree in Accounting, Business Administration, or a related field is a plus

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.