Accounts Receivable Specialist POST NUMBER: 481750

Position Summary

The Accounts Receivable Specialist is responsible for managing and processing incoming payments, maintaining accurate customer account records, and supporting the organization's cash flow operations. This role works closely with customers, internal departments, and accounting teams to ensure timely collections, resolve billing discrepancies, and maintain accurate financial records.

Key Responsibilities

• Process and post customer payments accurately and in a timely manner.

• Generate and distribute invoices, statements, and account documentation.

• Monitor customer accounts and follow up on outstanding balances.

• Research and resolve billing issues, payment discrepancies, and account inquiries.

• Maintain accurate records of customer transactions and payment histories.

• Reconcile accounts receivable balances and assist with month-end closing activities.

• Prepare aging reports and communicate collection status to management.

• Collaborate with internal departments to resolve invoicing and payment concerns.

• Ensure compliance with company policies, accounting procedures, and financial controls.

• Assist with audits and provide supporting documentation as needed.

Qualifications

• High school diploma or equivalent required.

• Previous experience in accounts receivable, billing, collections, or accounting support preferred.

• Proficiency in Microsoft Office, particularly Excel.

• Strong attention to detail and accuracy.

• Excellent organizational, communication, and problem-solving skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Skills

• Knowledge of general accounting principles and accounts receivable processes.

• Experience with account reconciliations and collections.

• Strong customer service and relationship management abilities.

• Ability to analyze financial information and identify discrepancies.

• Self-motivated with the ability to work independently and as part of a team.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.