Administrative Assistant II, Estate & Gift Planning (Part-Time Temporary)

Administrative Assistant II, Estate & Gift Planning (Part-Time Temporary)

San Diego Campus - San Diego, CA 92110

Overview

Salary Range $23.00 - $25.59 Hourly Position Type Full-Time/Part-Time/Temporary Category Philanthropy

Description

San Diego Humane Society is hiring a part-time temporary Administrative Assistant II, Estate & Gift Planning for our Philanthropy team!

How you'll impact our mission:

At San Diego Humane Society, we're united by our mission to Inspire Compassion, providing hope and advancing the welfare of animals and people. Reporting to the Sr. Director of Estate and Gift Planning, the Temporary Administrative Assistant II supports the timely handling of donor and prospective-donor inquiries, correspondence, database updates, file maintenance, and program materials.

This role delivers service at the gold standard level in alignment with the SDHS Way, to meet the needs of animals and the people who love them by leading with compassion, finding creative solutions, providing personalized care and building connections. If you're passionate about making an impact in the animal welfare movement, we'd love to talk to you.

What's in it for you?

At SDHS, we're proud to be an Equal Employment Opportunity Employer and commit to being a place where every person staff, volunteer, and guest can feel a sense of belonging. We support and invest in employees through conscious delivery of benefits and a workplace environment based on our Core Values.

As an employee you'll enjoy:

• Competitive pay and paid time-off (including your Birthday Day Off!)
• Comprehensive benefits package, training and well-being programs
• 403(b) retirement plan with 5% match after 1 year
• Free pet adoptions, pet vaccines and spay/neuter services
• and so much more!

What you'll do:

• Place weekly calls to welcome new Humane Heritage Circle members and thank for support; offer and host tours as appropriate.
• Provide concierge service to Humane Heritage Circle members seeking information and services, from adoption to in-kind donations and more.
• Process all new Humane Heritage Circle members in donor database and create welcome letters and surveys.
• Process all planned giving inquiries in the donor database and create informational letters.
• Process and keep updated paperwork for members of the Pet Guardianship Program, including maintaining files on their pets, coding in the database, and sending welcome materials.
• Manage pre- and post-event communication and donor data collection for quarterly estate planning seminars.
• Coordinate all planned giving marketing communications, serving as liaison with marketing vendors, securing internal review and ensuring all communications are sent.

What we're looking for:

• Requires a high school diploma or equivalent, and a minimum of two (2) years of full-time experience working in an administrative capacity, or any equivalent combination of education and related experience. Associate or bachelor's degree preferred.
• High level of computer literacy is required. Advanced MS Office skills required, including advanced knowledge of Excel, PowerPoint and Access or similar database applications.
• Must have a high level of sensitivity, integrity and honesty in handling confidential financial and donor information.

Location & Hours: Based at our San Diego Campus. This position works approximately 20 hours per week and is expected to last from approximately September 1, 2026 to March 1, 2027.

Pay: Starting range is between $23.00 $25.59 per hour.

The listed hiring range for this position depicts the target range of pay rates for candidates. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. Compensation for internal candidates may increase beyond the listed range based on performance over time. For all candidates, the actual starting pay rate is determined by a variety of factors, including but not limited to your years of related education and experience, internal pay equity, and position location.