Financial/Defense Travel System Admin Asst

Job Description

Job Description

Position Overview 

RMGS, Inc. is currently recruiting a Financial/Defense Travel System (DTS) Administrative Assistant in Stennis, Mississippi. This position is contingent upon contract award.

Roles and Responsibilities 

• Provide administrative and management support 
• Prepare statistical and budget reports;maintaindatabases; create Excel tables and charts
• Apply basic financial principles in daily tasks
• Monitor, analyze, and reconcile multiple funding streams
• Review and process invoices in WAWF and related systems
• Prepare funding documents and post receipts 
• Manage funding documentsfrom creation to closeout
• Submit and track requests for installation services
• Support coursecostingreviews and provide cost data for planning
• Support all CONUS/OCONUS travel requirements
• Assistwith daily travel office operationsand ensure compliance with travel policies
• Pull and analyze travel data for reporting requirements
• Provide guidance on travel requirements (visa, passport, medical, clearances)
• Recommend improvements to travel programs

• Assist withDTSadministration
• Review authorizations and vouchers
• Processtravelrequests andvalidatebudget obligations
• Research and resolve travel order and claim issues
• Analyze outstanding travel claims and help clear discrepancies
• Deliver DTS sustainment training and updates
• Maintain follow‑up files for open travel claims
• Maintain Excel trackers fortravelexpenses and budgeting
• Pull DTS reports to track authorizations, vouchers, and submission status
• Support travel card program operations, including account monitoring and fraud prevention
• Assistwith passport and visa application processing
• Follow corporate policies and procedures

Required Qualifications and Experience

• Active Secret security clearance
• Valid driver’s license and obtain/maintainany required certifications
• Strong work ethic with excellent English communication skills (Spanishrequiredfor some roles)
• Ability to work independently with high attention to detail
• Physically fit and capable of performing duties in a fast‑paced environment

• Ability to work non‑standard schedules (nights/weekends as needed)
• Ability to write professional correspondence 
• Proficiencyin Microsoft Windows and Office applications
• Ability tocomply withall cybersecurity and IT policies
• Ability tomaintainprofessional conduct and follow all applicable regulations
• Ability to work non-standard schedules
• Bachelor’s degree from an accredited U.S. college or two years of experience with government financial processes
• Familiarity with ERP, WAWF, and DISA-supported systems
• Two years of experience with TOIS
• Five years of travel coordinator experience 
• Two years of experience as a DTS administrator and user
• Two years of experience interpreting and applying the JTR
• Five years of general office/administrativeexperience, including Microsoft Office and office equipment
• Ability to write professional correspondence

Company Overview

RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.

Company Benefits

RMGS, Inc. offers the following benefits as applicable:

• Medical, dental, and vision insurance and/or TRICARE supplemental insurance
• Short- and long-term disability insurance
• Accidental death and dismemberment insurance
• Group and supplemental group life insurance
• Supplemental insurance
• 401(k)
• Workers’ compensation 
• Direct deposit