Administrative Assistant

Job Description

Job Description

At 4over, we are committed to building a diverse and inclusive workplace welcoming to people of all backgrounds. Providing our employees with job training and opportunities for growth, development, and advancement. We take pride in fostering a safe environment for all employees in our climate-controlled plants.

Summary : 

The Human Resources Generalist is responsible for overseeing and managing human resources services, policies, and programs at the plant level. This role collaborates with plant leadership, operations teams, and corporate Human Resources to drive organizational design, implement Human Resources initiatives, and provide strategic workforce analysis and planning to support business objectives. 

Schedule : 1st shift, Monday-Friday, eight or more hours per day, five days per week based on business needs. Primary schedule will be 8:00 AM – 4:00 PM, or similar. Training may occur at other times. 

Salary Range: $56,000.00 - $60,000.00 annually.

Compensation commensurate with experience. At this time, we are not engaging with agencies or third-party recruiters. Thank you for your understanding.

Duties and Responsibilities

• Work in collaboration with company recruiter to manage recruitment efforts by overseeing all stages of the hiring process, including job requisition approvals, candidate sourcing, application review, interviews, post-offer/pre-hire procedures, and employee onboarding. 

• Handle employee relations at the plant level by addressing conflicts, conducting thorough and objective investigations, and collaborating with plant management to administer discipline or corrective actions as necessary. Escalate complex issues to Corporate HR when appropriate. 

• Provide performance management support to plant leadership, including Leads, Supervisors, and Managers, by offering guidance on performance improvement, feedback, and coaching. 

• Interpret and apply policies and procedures outlined in the employee handbook, as well as relevant state and federal laws, to support plant leadership. Assist in the development and implementation of plant-specific policies and procedures. 

• Oversee local HR activities, including new hire orientation, employee document processing, open enrollment, and the design and execution of training and development programs for hourly employees. 

• Collaborate with management and employees to foster positive work relationships, enhance morale, and drive improvements in productivity and employee retention. 

• Maintain accurate HR records within the HRIS, ensuring proper documentation and timely reporting. Compile and analyze HR data to support decision-making and strategic planning. 

• Prepare for internal and external audits by ensuring compliance with required postings, accurate HRIS records, and proper filing of necessary documentation. 

• Stay current on legal requirements related to employee management, reducing legal risks, ensuring regulatory compliance, and partnering with Corporate HR as needed. 

• Ensure adherence to health and safety standards by overseeing employee and plant compliance with organizational policies and safety programs. 

• Maintain comprehensive knowledge of legal requirements related to employee management, ensuring compliance with regulations, mitigating legal risks, and partnering with Corporate HR as needed. 

• Ensure plant and employee compliance with health and safety responsibilities as outlined in organizational policies and safety programs, promoting a safe working environment. 

• Manage the safety incident, injury, and illness reporting process, including timely reporting to the appropriate agencies, overseeing return-to-work programs, and coordinating with insurance agents for case management. 

• Maintain and update the plant's organizational chart, ensuring accurate and up-to-date reporting structures. 

• Exercise sound judgment to determine when to seek guidance or consult with Corporate HR management on complex or sensitive issues. 

• Supervise administrative staff through a dotted reporting line, providing leadership, support, and direction as necessary. 

• Participate in administrative staff meetings and attend relevant meetings, seminars, and training sessions to stay informed and contribute to team initiatives. 

• Manage the safety incident, injury, and illness reporting process, including reporting to the appropriate agencies, overseeing return-to-work programs, and coordinating with insurance agents for day-to-day case management. 

• Other duties as assigned  

For an extensive list of responsibilities, duties and physical demands/work environment please refer to the attached Job Description. 

Experience & Qualifications

EDUCATION, LICENSES, CERTIFICATIONS, AND/OR EXPERIENCES: 

• Bachelor’s Degree in Human Resources Management, Business Administration, or a related field (preferred). 

• SPHR or similar HR certification (preferred). 

• At least 4 years of experience in Human Resources within a manufacturing environment. 

• Proficiency in Microsoft Office Suite, HRIS systems, and payroll software, preferably ADP. 

• Demonstrated commitment to confidentiality, professionalism, and integrity in all aspects of HR management. 

• Expert-level knowledge of HR functions, including labor law, HR best practices, and core human resource disciplines. 

• Solid knowledge of regulatory compliance, including FMLA, WC, EEO, OSHA, and other relevant state and federal workforce laws. 

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:

• Proven ability to maintain confidentiality at all times in handling sensitive information. 

• Strong self-management skills, demonstrating proactivity, dependability, organization, and responsibility in daily tasks. 

• Ability to multitask with exceptional attention to detail and accuracy, particularly in a fast-paced environment. 

• Strong team-oriented mindset, with a collaborative and supportive attitude toward colleagues. 

• Excellent interpersonal and communication skills, with the ability to effectively engage with individuals at all organizational levels. 

• Strong leadership capabilities, with a track record of leading and motivating teams to achieve objectives. 

• Proven time management expertise, consistently meeting deadlines and managing multiple priorities efficiently. 

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is occasionally required to stand, walk, sit for extended periods of time, use hands and fingers, talk, or hear. 

• Although duties are typically performed during normal business hours, occasional off-hours work may be required to meet business needs. 

WORK ENVIRONMENT:

The work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

• Office setting 

• Position may require up to 10% travel, as needed.

4over Company History: 4over was founded in February of 2001. What started off as creating business cards and webpage designs by a husband and wife, quickly flourished. Since the company was founded, we are now a private equity owned company growing and expanding across many states. Through our 4over Core Attributes, we are committed to meeting and exceeding customer expectations, cultivating and nurturing our relationships, providing excellence and caring for others.

Health and Life Insurance

• Medical, Dental, Vision, Life/AD&D Insurance, Disability, and Flexible Spending Accounts (FSAs) for Health Care and Dependent Care
• 4over pays 100% of the employee’s premium for his/her Basic Life/AD&D Insurance in the amount of 1x the employee's annual salary, up to $500,000
• Coverage will be effective on the 1st of the month following 1 month of continuous regular full-time employment

401(k) Retirement Plan