Program Support Assistant (OA)

Job Title

Program Support Assistant (OA)

Duties

Major duties include:

• Timekeeper for the service, responsible for updating approximately 53 timecards daily, including entering leave and adjusting tour of duties for unexpected absences to ensure correct employee pay.
• Receive and sort mail for the entire service, prepare documents and packages for outbound mail, and manage FedEx and UPS packages, maintaining a tracking log.
• Label files according to research protocols for Anesthesiology research, print and securely place electronic documents in file folders, and keep research projects separated for surprise auditors.
• Type meeting agendas, minutes, and attendance, and develop PowerPoint presentations from notes and reports, requiring significant knowledge of office automation systems.
• Receive visitors in person and on the phone, take detailed messages for staff, and keep the service directory up to date as the point of contact for internal customers.

Other duties as assigned.

Work Schedule: 8:00am-4:30 pm or as determined by supervisor.

Virtual: This is not a virtual position.

Position Description/PD#: PD02170-O

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not authorized

Permanent Change of Station (PCS): Not authorized