Space & Occupancy Planner II

Make your next move an expert one. Overview At Colliers, we focus on achieving success through ownership, integrity, and client-centric service. Your role as Space & Occupancy Planner II will support our global real‑estate portfolio by maintaining accurate space, occupancy, and headcount data, coordinating data governance, and driving regional planning initiatives. Responsibilities Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventions. Conduct routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classifications. Upload and manage architectural drawings and updates; review plans to ensure alignment between as‑built and IWMS data. Support the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepancies. Provide guidance and support to site contacts to ensure consistency and compliance with audit and data standards. Assist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changes. Serve as a primary planning and data support contact for assigned region(s), including headquarters operations. Update IWMS to reflect completed moves and space changes, track requests, follow‐ups, and approvals. Participate in stakeholder meetings, capture follow‑ups, and communicate status updates and deadlines. Identify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation steps. Collaborate with Facilities, Workplace, PMO, and Technology partners to support space planning updates and data accuracy. Support SOP and template updates, ensuring repeatable and scalable processes across planning and audit activities. Qualifications Bachelor’s degree in Architecture, Interior Design, Facilities/Real Estate, Engineering, Workplace Strategy, Business Analytics, or related discipline. 5 or more years of space and occupancy planning experience. Strong proficiency in Microsoft Office suite, including Excel (pivot tables, lookups, formulas), PowerPoint, Word, and Teams. Ability to read and interpret architectural drawings; familiarity with AutoCAD or Revit and basic space planning concepts preferred. Understanding of workplace terminology, space classifications, occupancy models, and furniture/fixture layouts. Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar beneficial). Strong analytical, problem‑solving, and critical‑thinking skills, with the ability to validate data, identify discrepancies, and apply logic to space and occupancy scenarios. Highly organized and detail‑oriented, with the ability to maintain accurate data, documentation, and workflow tracking. Demonstrated ability to manage multiple priorities, meet deadlines, and support structured governance processes. Strong interpersonal and communication skills, including the ability to coordinate with site contacts and internal partners across regions and functions. Benefits & Compensation Employees and their families receive employer‑subsidized medical benefits (RX, dental, vision), basic life/AD&D insurance, short‑term/long‑term disability, and a 401(k) plan with employer match. Paid sick leave, vacation, and holiday policies are competitive, with additional leave options for senior roles. The annual bonus is based on company and individual performance. The approximate salary range for this role is $96,835.00 to $110,000.00, subject to location and experience. Equal Employment Opportunity Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, disability or veteran status, or any other characteristic protected by law. Employment is not contingent upon enrollment in any apprenticeship, veteran, or youth program. Legal & Application Notes Applicants must be currently authorized to work in the United States on a full‑time basis. The employer will not sponsor work visas. Direct applicants only; no agencies. For reasonable accommodation, contact View email address on click.appcast.io. #J-18808-Ljbffr Colliers