Admin Coor

Baystate Health the largest healthcare organization in western Massachusetts and home to Baystate Childrens Hospital is looking for an Administrative Coordinator to join our experienced Pediatrics team in Springfield MA.

RESPONSIBILITIES: The Administrative Coordinator serves as a key communication and operational link across the departments and Baystate Health. You will provide high-level administrative and executive support to department leadership including calendar management meeting coordination correspondence presentations reports and special projects.

Key Responsibilities

• Coordinate complex meetings agendas materials follow-up and logistics for Directors Chiefs and managers.
• Manage confidential information and support compliance tracking surveys data collection reporting and process improvement initiatives.
• Develop and maintain complex Excel spreadsheets reports graphs presentations and other administrative materials.
• Serve as a professional liaison with executives medical staff employees patients external contacts and departments throughout Baystate Health.
• Coordinate provider physician CRNA and student onboarding orientations rotations and related administrative activities where applicable.
• Maintain department records filing systems policies procedures newsletters and other communications.
• Assist with department budgets invoices receipts office supplies equipment and service contracts.
• Support tracking and reporting of provider compliance with safety education and other designated requirements.
• Identify operational challenges recommend solutions and communicate project progress outcomes and needs to leadership.
• Collaborate with administrative support colleagues and provide backup coverage as needed.
• Manage multiple projects simultaneously while maintaining accuracy meeting deadlines and bringing assignments to completion.

SCHEDULE:

• Full-time
• Monday through Friday 8:00am-4:30pm or 8:30am-5:00pm
• No weekends no holidays

LOCATION :

• 759 Chestnut St.
• Springfield MA

QUALIFICATIONS:

• High School Diploma or GED required
• Minimum of 3 years of administrative support in an office setting preferably healthcare
• Proficient in Microsoft Office Suite
• Excellent organization interpersonal communication skills

THE ADVANTAGES OF WORKING WITH BAYSTATE!

• Excellent Compensation High-quality low-cost medical dental and vision insurance
• Generous PTO up to 25 days in the first year with scheduled earned increases
• Continuing education support and reimbursement
• First Time Home Buyers Financial Packages
• Farm Share Memberships
• 403b retirement company match & annual company contribution increase based on years of service
• Free money coach advice from a certified professional
• Wellbeing programs that include but are not limited to mental physical and financial health
• Pet home auto and personal insurance
• Life insurance
• Reimbursement for a variety of well-being activities included but limited to gym membership and equipment personal trainer massage and so much more!
• Wellbeing programs that include but are not limited to mental physical and financial health.

Education:

Certifications:

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidates relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity marital status national origin ancestry age genetic information disability or protected veteran status.