Administrative Specialist

Senior Administrative Assistant

KTA-Tator, Inc. (KTA) is a 100% employee-owned materials engineering firm, internationally recognized as a leading expert in corrosion protection and asset integrity for over 75 years! KTA's hallmark services include coatings failure analysis, forensic laboratory investigations, and independent laboratory testing of coatings performance, among a much broader array of integrated service offerings. KTA's Commercial Services Group provides building systems consulting services through a variety of offerings, including building envelope diagnostics with an emphasis on moisture intrusion, masonry, and paint problems, specifying repairs, and providing quality assurance services during remodel projects. Our growing Commercial Services Group is seeking a full-time Senior Administrative Assistant to join our corporate office in the Findlay Township area of Pittsburgh (near the Pittsburgh International Airport). Hybrid work from home will be an option once fully settled into job duties. This role is ideal for someone who enjoys keeping work organized while supporting a collaborative, fast-paced team. In this role, you will help drive the group's success by:

• Supporting the department VP in day-to-day business unit management through maintaining accurate records, databases, and project documentation and tracking business activity and project data to support operational reporting and decision-making.
• Reviewing and formatting reports, proposals, and client deliverables with exceptional attention to detail.
• Coordinating project and travel logistics to keep projects and teams running smoothly.
• Providing professional administrative support through effective scheduling, communication, and client service.
• Collaborating with a dynamic team to manage priorities, solve problems, and meet critical deadlines.

What we're looking for:

• At least 5 years of administrative and/or office management experience in a professional office environment
• Strong proofreading, editing, and document formatting skills
• High proficiency with Microsoft Office products (Word, Excel, Outlook, Teams, SharePoint, PowerPoint)
• Strong organizational skills with the ability to juggle multiple priorities and deadlines in a fast-paced work environment.
• Excellent written and verbal communication skills with a client-service mindset
• Ability to work both independently and in a collaborative, team-oriented environment
• Flexibility, adaptability, patience, and problem-solving ability in a deadline-driven environment

Physical requirements include close vision, ability to adjust focus, hearing, and speaking.

KTA is a casual, friendly workplace, where all employees are treated with dignity and respect. We are proud to be an 100% employee-owned company voted a 2024 Top Workplace in Pittsburgh! KTA is a company run with family-inspired values and ethics, where diverse perspectives, experiences, and capabilities are embraced and valued. We wear jeans, have great perks (onsite fitness center, hair salon, massage days, outdoor patio, employee garden to name a few), and host fundraising, wellness, and employee events that celebrate our company and employee success. The employees of KTA are dedicated to making each other, the company, and our clients successful. At KTA, you'll work with and learn from the best in the industry!

KTA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit, without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. KTA is a Standing Firm Company. Elzly Technology Corporation (Elzly) is a wholly-owned subsidiary of KTA-Tator, Inc. (KTA).