Office Manager

Job Description

Job Description

FRANJO RESTORATION ( A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible. Franjo Restoration located in Baldwin, PA is looking for an OFFICE MANAGER performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, and data processing. Provides general office support with a variety of clerical activities and related tasks. The Office Manager will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The Office Manager is also responsible for managing the fiduciary information, primarily financial in nature, about all company activities that will assist management and Ownership in making educated economic decisions about the company's future.Essential FunctionsPSA Accounting SoftwareAll aspects of AP/AR, Payroll entry, Bank Statement reconciliation, Overhead & Job Cost invoice processing, weekly check printingSage Accounting SoftwareAll aspects of AP/AR, Payroll reimbursement invoices, Bank Statement reconciliation, Job Entry (two entities), contract set up, estimate entry, month-end cost projection with GM &PMPayment selection for checks, notify Controller of available payments for printTimberScan Invoicing SoftwareUpload & code PDF invoices, send notifications to PM, Approve, Export to SageCertified Payroll/Prevailing wage recording and trackingMonitor multiple Accounting & personal employee email addressescom credit card processing for customer paymentsMaintain E-Tides online account and make quarterly online paymentsDetermine quarterly Sales & Use tax owed with General ManagerMonthly review with Controller & GMOH budget review with General ManagerHR compliance with Franjo Construction HR DirectorInsurance certificates - Obtain and record Subcontractors certificates in SageAnnual insurance review with auditors with approval from ControllerResolve vendor issuesVendor Credentialing site compliance - complete and maintain new & existing profilesMaintain production spreadsheetsJob, vendor and vehicle file up keepProject final reports and surveysCustomer relations - answering phones, taking new estimate informationReceiving & processing mailOffice equipment maintenanceOffice supplies purchasing and maintenanceIT company point of contactAnswering Service maintenanceMaintain internal phone listEmployee start-up informationMaintain Employee filesTrack and maintain all employee attendanceVehiclesOversee tracking softwareRegistrationEZ pass online maintenance - adding/removing vehiclesParking setupCompetenciesCommunication ProficiencyCustomer/Client LiaisonEthical ConductProblem- solving/AnalysisStrategic ThinkingTime Management