Executive Assistant to the Dean of Students

: Title : Executive Assistant to the Dean of Students Supervision By : Dean of Students Job Status : Full-time, non-exempt year-round position Salary Range : $50,000 to $65,000 annually based on experience Job Summary: This role involves providing comprehensive administrative support to the Dean of Students, facilitating the efficient operation of the office, and acting as a liaison between the Dean, students, faculty, and external stakeholders. Key Responsibilities:

• Manage the Dean's schedule and coordinate meetings, logistics, agendas, and minutes.
• Act as the primary point of contact for internal and external constituencies on matters pertaining to the Office of the Dean of Students.
• Oversee specific projects and events related to student affairs as directed by the Dean.
• Maintain confidentiality and handle sensitive information with discretion.
• Prioritize emails and respond when necessary.
• Maintain various records and documents for the Dean of Students.
• Determine priority of matters of attention for the Dean of Students; redirect matters to staff to handle, or handle matters personally, as appropriate.

Other Duties:

• Administer and manage the school's detention program, including scheduling and communication with students and teachers.
• Cross-train in other main office roles, including mastering the Veracross system for attendance tracking and handling the main office telephone duties.
• Manage and coordinate the main office display case schedule, ensuring timely participant reminders and maintaining a consistently full and appropriate display
• Other job responsibilities as assigned by the Dean of Students.

Qualifications:

• Bachelor's degree or equivalent experience.
• Excellent written and verbal communication skills.
• Experience in an administrative role, preferably in an educational setting.
• Basic understanding of frequently used computer programs, such as Microsoft Office.
• Experience working with students or young adults is essential.

Personal Qualities:

• Adaptability, initiative, and a consistent track record of reliable follow-through.
• Integrity and ethical conduct are fundamental to this role.
• Outstanding organizational skills are required to ensure consistent focus on priorities.
• A deep understanding of 'Iolani School's unique culture, with the ability to seamlessly integrate into this environment.
• Alignment with 'Iolani School's values and ethos, capable of reflecting and enhancing the school's reputation and standards.

Work Environment: Office setting within an academic institution, requiring both independent work and collaboration with diverse groups. Must pass background check and TB clearance required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

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