Associate, Payroll, People & Culture

Job Description

Job Description

The salary range for this position is $50,000 to $61,000

ORGANIZATION OVERVIEW

As a strategic partner of the United Nations, the United Nations Foundation brings together fresh thinking and diverse voices around innovative ideas to drive progress and tackle problems. Sometimes we work behind-the-scenes, shaping negotiations and connecting experts, advocates and decision-makers. Other times we drive public awareness and involvement through communications, campaigns, and convenings. Over the years we’ve developed a diverse and dynamic portfolio of capabilities, tools, and platforms to help the UN build a better world for everyone, everywhere.

JOB SUMMARY

The Associate, People & Culture administers the Foundation’s payroll process on a semi-monthly basis. This individual is responsible for the accuracy, integrity, and efficiency of processing payroll. This position may perform additional ad-hoc admin duties as needed for the People & Culture (P&C) team as a whole. This position reports at the direction of the HR Partner, Employee Engagement & Payroll, People & Culture.

This position is based in Washington, DC (hybrid schedule).

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in task responsible for efficient and timely processing of semi-monthly payroll for employees located domestically and internationally, to include, updating payroll checklist, reviewing and saving payroll documentation, payroll report monitoring and review, verifying voluntary deductions, employee changes and elections
• Responsible for calculating and processing pending payroll items to include: vacation pay out’s, garnishments, bonuses, manual checks, and other payroll related items
• Maintains record of semi-monthly payroll reports following each pay period
• Assists in monitoring semi-monthly leave balances reports for accuracy in various systems
• Processes multi-state SUI and tax reporting and monitoring email correspondence sent by states for monthly review
• Establishes new tax accounts as needed
• Research and resolve issues regarding payroll discrepancies and processing with
• HRIS vendor (UltiPro) with guidance from supervisor
• Answers questions regarding changes to employee record and payroll issues timely
• Remit payment to all People & Culture vendors
• Drafting and reviewing agreements and maintaining an understanding of all agreement terms and applicable flow-downs, consulting with UNF’s finance/contracts team as needed. (As applicable to the role
• Maintain a strong knowledge of UNF’s Salesforce database to be able to process and track agreements, extract information and prepare reports. (As applicable to the role)
• Assisting with orientations for new employees by arranging for speakers and organizing presentations
• Preparing onboarding documents, distributing manuals, guidelines and passwords as needed to new hires
• Maintaining personnel files and the organization of employee documents
• Coordinate with colleagues on the People & Culture team, Operations team, and IT teams to ensure a seamless transition from candidate offer acceptance to onboarding and orientation
• Provide administrative support to the Manager, Employee Engagement & Payroll
• Perform timely entry and administration of new employees and interns into HRIS onboarding portal
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

The Associate, People & Culture is not a supervisory role.

EDUCATION/CERTIFICATION and/or EXPERIENCE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required .

• Bachelor’s degree in accounting, finance, business management, or related field required
• Minimum 1-3 years of Human Resources experience and payroll processing experience with a multi-jurisdictional organization of 200 or more employees required
• Knowledge of administering payroll in the United Kingdom preferred
• Demonstrated knowledge of payroll principles, practices, regulations, and procedures
• Demonstrated knowledge of basic accounting practices and procedures
• Demonstrated knowledge of applicable state and federal payroll and related tax regulations
• Strong knowledge of UltiPro is preferred

SKILLS AND COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the required skills and competencies.

• Ability to maintain high degree of confidentiality
• Strong attention to detail and demonstrated excellence working in a fast-paced environment
• Strong professional interpersonal skills and diplomacy
• Strong knowledge of Microsoft Outlook, Word and Excel
• Ability to work independently as well as member of a team
• Ability to take initiative
• Dependable and consistent
• Good verbal and written communication skills required
• Ability to manage competing priorities
• Ability to meet regular attendance/tardiness policy

WORK ENVIRONMENT

The essential functions of this role will generally be performed in a typical professional office environment with routine use of standard office equipment. Employees are expected to work on-site in accordance with UNF’s hybrid work policy, which currently requires regular in-office presence.

LOCATION

While The United Nations Foundation headquarters is located in Washington, DC, you are on a hybrid work schedule. You are expected to commute to the office three (3) days per week and you may work from home two (2) days per week.

DISABILITY SPECIFICATIONS

The United Nations Foundation will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

REQUIRED APPLICATION MATERIALS

To be considered for this position, please upload both a resume and cover letter. Applications that do not include both documents will be considered incomplete and will not be reviewed.

BENEFITS AND COMPENSATION

For full-time, U.S. benefit eligible employees, UNF offers an excellent range of benefits, including:

• a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
• dental insurance
• vision insurance
• flexible spending accounts
• 403b retirement savings plan with a generous matching contribution
• group term and supplemental life insurance
• short-term disability
• long-term disability
• back-up care
• employee assistance program

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.

The United Nations Foundation is an Equal Opportunity/Affirmative Action Employer