Brokerage Specialist

Brokerage SpecialistThe Brokerage Specialist will report to the office manager and will serve as the support for a fee-earner and/or team. This position is responsible for support of client service activities, such as marketing campaigns, transaction support, press releases, and fee-earner administrative support. The Brokerage Specialist will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Brokerage Specialist will be viewed as a direct line of communication to the fee-earner themselves.Essential Duties And ResponsibilitiesProvide sales, marketing, and transaction supportControl and manage the pipeline of active transactions and see them to closeManage standardized & customized post-closing processesManage due diligence and marketing process with clients for investment sales and leasing projectsPrepare monthly & weekly reports for clients including current status of deals, marketing efforts for available properties, companies currently targeting, etcCoordinate with other departments based on the needs of the fee-earnerSupport timeliness of deliverablesCold-calling and prospectingReview and analyze lease/sale documentsManage and coordinate leasing and/or investment sales processSupport the creation of marketing materials and presentations, including flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, and website content using Adobe InDesignSupport content creation process with regards to timeline and production cycleMaintain local & third party web pages for corporate website and/or property websitesPlan and support client and local C&W events (e.g. State of Real Estate, charitable events, etc.)Manage progression of escrow process working with photographers, engineers, environmental surveyors, escrow officers, title reps, etc.Exercise discretion and independent judgment in the performance of job duties listed aboveTransaction & Pipeline CoordinationSchedule & oversee the marketing efforts behind the sales process for every exclusive listingFollow up with prospective buyers to discuss their needs & concernsSchedule tours & orchestrate communication with fee-earnerCreate weekly updates to be circulated to ownership and fee-earner to keep them updated on marketing effortsCollect offers, create an offer summary matrix, and manage prospective buyers through a funnel systemManage escrow timelines to ensure that deals are happening in a timely fashionMarketing Material CoordinationCoordinate with Marketing, Research, etc. on behalf of fee-earner for the creation of pitch/proposal as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)Attend strategy sessions with fee-earner and other departments as necessarySchedule meetings with fee-earner and other departments for review and feedbackSchedule meetings with prospects/clients and arrange any other accommodations that may be required, such as catering, transportation, and space reservationsCoordinate with Marketing with respect to production of marketing materials when outside vendor is required for printingPerform basic data gathering, such as property searches and site selectionsPopulate template market documents, such as tour books, property flyers, and brochuresSchedule follow up meetings as necessaryOther Service DeliveryCompile information to be used in periodic client activity reportsHandle client contact lists, including database managementAssess activity of third-party vendors and report to team for correction and advise fee-earnerExecute property tour logistics for showing, including coordination with fee-earner and/or licensed professional, scheduling meetings, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)Develop and mail/email general flyers or collateral on behalf of fee-earnerSchedule marketing events as well as photographs and aerials with third party vendorsMaintain CRMUpdate CRM system on behalf of fee-earnerResearch potential conflict of new pursuitsCoordinate with fee-earner on the timely delivery of necessary information for CRM maintenanceEnter new leads and opportunities into the CRM system and update accordinglyProvide Deal numbers as needed for the proper recording of pursuit and deal related expensesReview CRM with fee-earner to ensure the accuracy of the informationCoordinate Events And ConferencesNotify fee-earner of internal and external events and conferencesRegister fee-earner for desired eventsCoordinate travel and other logistics for fee-earner as necessaryDeal Documentation And Revenue AccountingFollow up with all parties on the execution of deal related documents as requiredProcess all reimbursement requests of fee-earnerPrepare deal related documents – internal for C&W as well as Case Study, Press Release and Just Sold communication and provide to fee-earner for review, approval, and deliveryCoordinate with Legal for review and approval when template documents are insufficientCreate deal sheet and provide to fee-earner and Director of Operations for review and approvalPackage Deal Sheet with deal documentation and submit to Revenue Accountant for processingClose Deal in CRM as requiredRespond To Data RequestsCommunicate requests with Marketing, Research, and Financial Analyst for the delivery of necessary informationMaintain calendar of due dates and follow up as necessaryRespond to requests under certain threshold, such as basic property or ownership searchesConduct Other Administrative Duties as necessary.This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $ 55,250.00 - $65,000.00Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.