Administrative Assistant II

Administrative Assistant, Houston TX

Provide proactive administrative support to one or more leaders with a high degree of independence, initiative, discretion, accuracy, and attention to detail.

• Manage leader calendar(s) and inbox, anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
• Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
• Manage organizational distribution lists, communications, sharepoints, seating charts and other team management tasks.
• Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
• Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
• Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
• Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
• Represent the leader's office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
• Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
• Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network. Uses digital productivity tools to improve efficiency

Qualifications

• Experience supporting multiple leaders or complex organizations
• Familiarity with Workday, CTREX, or similar enterprise systems
• Experience coordinating travel and expense reporting in a corporate environment
• Strong customer service mindset and collaborative working style

Education: HS Diploma/Equiv required

Work Schedule: 9/80 Pay Range: $25.00 - $30.00/HR. (DOE) Benefits:

• Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
• Continuous Employment Development and Learning
• Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
• 401K
• Healthcare Group Medical Coverage & Healthcare for California only
• Dental Insurance Coverage
• Vision Insurance Coverage
• Basic Life Insurance & AD&D
• Long Term Disability
• Voluntary Short-Term Disability
• Direct Deposit
• Health Savings and Flexible Spending Accounts

About Cenergy International Services

Cenergy International Services is a woman‐owned company providing workforce solutions for over 25 years. Cenergy supports employees through training, resources, benefits, and ongoing guidance.