Event Management Specialist

Job Description

Job Description

Title: Event Management Specialist, General Affairs Reports to: Sr. Manager, Employee Experience, General Affairs Description of role: Overall support of event management and employee experience team Principle Functions:  Lead, plan, and manage events often including VIP events catering guests from HQ and ensure to deliver outstanding experience for industry and team leaders  Work closely with Catering Manager on request and meal presentation  Develop event management schedules and standards aligned with business requirements for corporate events  Manage all aspects of event management including vendor management, equipment, scheduling, coordination, logistics, guest experience, catering, and furnishings.  Manage event management systems and develop efficient internal communication tools and workflow  Develop reports utilizing system software to effectively present event related metrics including participation, survey results, and cost  Manage event budget and work with Procurement for effective communication and processing as part of event planning  Complete projects on time within budget  Participate in development of programs and projects to increase efficiency of GA processes and operations  Participate in the request for proposals, planning preparation, and administration of contracts  Manage ad-hoc projects and programs as assigned  Partner and collaborate with various operations groups and business partners  Manage conference room scheduling and conduct conference room audits  Manage and direct event set up techs Required Qualifications:  Bachelor’s degree from an accredited college or university in hospitality, communications, or project/event management related fields  At least five years relevant experience or at least ten years professional experience  Familiarity with real estate, operations, facilities, and office services functions,  Preferred Qualifications:  Excellent communication (verbal and written) and interpersonal skills  Excellent communication and presentation with Executive Level and Executive Assistants  Attention to detail  Proficient with software programs including Microsoft Excel, PowerPoint, Word, and Outlook  Ability to learn internal systems  Critical thinker and proactively identify issues and propose solutions  Work well under pressure and within time constraints in a fast-paced environment  Ability to multi-task with attention to details  Ability to build relationships with both internal and external customers  Excellent analytical and organizational skills  Capable of working with ambiguity and change