Accounts Payable Operations Coordinator

Job Description

Job Description

Accounts Payable Operations Coordinator

Location: Whitewater, WI 53190

A Day in the Role

Start your morning reviewing the prior day’s invoices, matching them to purchase orders, and queuing payments with precision. Midday, you’ll field a vendor call to resolve a billing discrepancy and update the ledger. In the afternoon, you’ll organize documentation for month-end, collaborate with teammates to fine-tune an approval workflow, and ensure our office runs smoothly—right down to well-stocked supplies and accurate records.

What You’ll Do

• Process and manage all accounts payable activity with accuracy and in line with company policy.
• Keep meticulous records of invoices, receipts, and payment confirmations for easy retrieval.
• Support monthly reconciliations and contribute to financial reporting.
• Address vendor inquiries and clear discrepancies quickly and professionally.
• Handle general office support: filing, data entry, and supply management.
• Partner with colleagues to streamline processes and boost efficiency.
• Assist with budget preparation and forecasting initiatives.

What You Bring

• High school diploma or equivalent; associate degree in accounting/finance is a plus.
• Demonstrated experience in accounts payable or a related finance function.
• Exceptional attention to detail and organization.
• Proficiency with Microsoft Office (especially Excel); accounting software experience preferred.
• Ability to thrive independently and collaborate in a fast-paced setting.
• Clear, professional written and verbal communication.
• Strong problem-solving instincts and a proactive mindset.

Why This Role

If you enjoy working with numbers, optimizing routines, and being the steady hand that keeps both payables and the office on track, this position offers meaningful impact and room to grow. We’d love to hear from you.