Project Coordinator (Construction)

Job Description

Job Description

We are looking for a highly organized Project Coordinator (Construction) to support billing accuracy and project administration for a busy team in Portland, Oregon. This contract position with potential for a permanent role focuses on coordinating project documentation, tracking job-related financial details, and helping ensure invoices are issued correctly and on schedule. The ideal candidate brings construction-related experience, strong attention to detail, and the ability to manage multiple priorities in a fast-moving environment while communicating effectively with both internal teams and customers.

Responsibilities:
• Partner with project managers to prepare timely and accurate customer invoices based on project activity and contract terms.
• Establish new jobs in internal systems and maintain organized project records throughout the lifecycle of each assignment.
• Review project cost data, investigate discrepancies, and assist with reconciliation to support reliable billing and reporting.
• Prepare cost-to-complete information and contribute to the tracking of financial progress on active construction projects.
• Compile and distribute recurring project reports, including weekly updates and workforce-related summaries, to relevant stakeholders.
• Monitor payment status, follow up with customers regarding outstanding balances, and support collection efforts in a thorough manner.
• Assist with administrative contract documentation such as subcontract records, change order paperwork, insurance compliance items, and lien release tracking.
• Support project closeout activities by confirming required billing, documentation, and final project records are completed accurately.• At least 2 years of administrative support experience in a detail-oriented office environment.
• Minimum of 1 year of experience in construction or a closely related industry.
• Working knowledge of billing processes, invoice preparation, and payment follow-up activities.
• Experience with cost tracking, job costing support, or related project financial coordination tasks.
• Strong computer skills and comfort working with billing systems and digital reporting tools.
• Excellent organizational skills with the ability to manage high-volume work and shifting priorities.
• Strong written and verbal communication skills for collaboration with internal teams and external customers.