Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support daily front-desk operations for an education-focused organization in Carmel, Indiana. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing communications efficiently, and keeping administrative tasks organized. The role requires strong attention to detail, a detail-oriented approach, and the ability to balance multiple priorities in a fast-paced office setting.

Responsibilities:
• Welcome visitors, students, staff, and other guests while maintaining a detail-oriented and friendly front-office presence.
• Manage a multi-line phone system, direct incoming calls accurately, and relay messages in a timely manner.
• Coordinate calendars and arrange appointments to help ensure smooth day-to-day scheduling.
• Prepare, send, and respond to email communications with clear and detail-oriented written correspondence.
• Enter and update information in office records and databases with a high level of accuracy.
• Organize, maintain, and retrieve files and documents to support efficient administrative operations.
• Use Microsoft Word, Excel, and Outlook to create documents, track information, and manage communication tasks.
• Provide courteous customer service by answering questions and assisting with routine front-desk and office needs.• Prior experience in a receptionist, front-desk, or administrative support role.
• Ability to operate a multi-line phone system while handling inquiries effectively.
• Strong customer service and interpersonal skills with a welcoming and attentive demeanor.
• Proficiency in Microsoft Word, Excel, and Outlook for daily administrative tasks.
• Accurate data entry skills and strong attention to detail.
• Ability to organize files, manage schedules, and handle multiple priorities effectively.
• Strong written and verbal communication skills, including clear and accurate email correspondence.