Executive Administrative Assistant- Supply Chain & T&P

Executive Administrative Assistant- Supply Chain & T&P Position Summary The Executive Admin reports to the VP Head of Supply Chain & VP Head of Technical & Production and provides proactive, high-quality administrative support. This role is responsible for managing complex schedules, coordinating meetings and travel, preparing materials and communications, handling confidential information with discretion, and ensuring seamless coordination of leadership priorities across internal and external stakeholders. This position will be either a remote or hybrid role based on the selected candidate’s geographic location. Strong preference for candidates located within a commutable distance to the Bridgewater, NJ headquarters. Responsibilities Manage complex calendars, appointments, and scheduling priorities for multiple members of the Holistic Health Leadership Team Coordinate internal and external meetings, including agendas, logistics, materials, room setup, and follow-up actions Arrange and manage detailed travel itineraries, accommodations, transportation, and expense documentation for leadership team travel Prepare, edit, and organize presentations, reports, correspondence, and other leadership materials with accuracy and professionalism Monitor and help prioritize incoming requests, communications, and issues to support efficient decision‑making and time management across supported leaders Serve as a liaison with senior leaders, team members, and external partners while maintaining professionalism and confidentiality Track action items, deadlines, and follow-ups to help ensure timely execution of leadership priorities Support meeting preparation through document gathering, briefing materials, note coordination, and post‑meeting follow-up Handle confidential information and sensitive matters with a high degree of discretion, judgment, and integrity Continuously improve administrative processes, organization systems, and leadership support practices to enhance efficiency Assist with other duties as business needs arise across the Holistic Health Leadership Team Requirements High school diploma or equivalent required; advanced degree strongly preferred 5+ years of executive or senior administrative support experience required, preferably supporting multiple leaders at the C‑suite level Experience managing complex calendars, meetings, travel, and confidential information in a fast‑paced environment required Experience coordinating across cross‑functional teams and balancing multiple priorities strongly preferred Proficiency with Microsoft Office and virtual meeting tools Experience with Concur Online Travel & Expenses as well as SAP a plus! Skills Exceptional organization, prioritization, and time management skills Strong written and verbal communication skills High degree of professionalism, discretion, and sound judgment Ability to anticipate needs, manage competing priorities, and solve problems proactively Ability to support multiple leaders with accuracy, flexibility, and composure Pay and Benefits The approximate pay range for this position is $90,000‑$110,000 base. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills, and abilities as well as geographic location. Nestle offers performance‑based incentives and a competitive total rewards package, which includes a 401(k) with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefits packages may vary depending on the position. This position is not eligible for Visa Sponsorship. Equal Employment Opportunity The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at View email address on click.appcast.io or please dial 711 and provide this number to the operator: View phone number on click.appcast.io. #J-18808-Ljbffr