Engineering Administrative Assistant

Job Description

Job Description

Job Title: Engineering Administrative Assistant Location: Vorhees, New Jersey Type: Direct Hire Compensation: $60k- $75k Work Model: Onsite Position Overview Our client is seeking a highly organized and detail-oriented Engineering Administrative Assistant to support engineering project teams through document control, project coordination, and administrative support functions. The ideal candidate will have experience in an architectural, engineering, or construction environment and possess strong organizational, communication, and technical skills. Key Responsibilities Document Control

• Provide timely and accurate document control support for project teams, including processing submittals, Requests for Information (RFIs), change orders, specification formatting, project correspondence, and closeout documentation.
• Coordinate the review, approval, and distribution of project documents in accordance with established workflows, contractual requirements, and project schedules.
• Maintain and update internal and external distribution lists to ensure project documents are routed to the appropriate stakeholders throughout each phase of the review process.
• Apply document naming conventions, version control procedures, and filing standards to maintain document accuracy, traceability, and consistency.
• Monitor document status, track outstanding reviews and approvals, and follow up with project team members as needed to meet project deadlines.
• Organize and maintain electronic project files within Deltek Vision, Egnyte, Newforma, Procore, and other company systems to ensure complete and accessible project records.
• Assist with the preparation, organization, and distribution of project deliverables and construction administration documentation.