Secretary- Senior High School

Plano ISD School Office AidePay Grade: 735 (Min $16.85 per hr) Work Days: 188Primary Purpose: Facilitate the management of student matters and records in coordination with the office manager.Qualifications:Education/Certification: High school diploma or equivalent Notary Public certification (preferred)Special Knowledge/Skills: Effective organization, communication and interpersonal skills Ability required to follow procedures and operate machines regularly used in performing job tasks Willingness to execute written employment contract with Plano ISDExperience: One year of clerical experience in a public education environment (preferred)Major Responsibilities and Duties:Respond to routine requests, and refer calls, inquiries and visitors to appropriate staff (teacher, counselor or principal)Work with students, parents and teachers to maintain effective communicationPrepare and maintain all records dealing with students as required by the Texas Education Agency, including new students, withdrawals, attendance and student filesMaintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, training plans, etc.Requisition supplies, printing, maintenance or other servicesMaintain recordkeeping system to monitor use of all office equipmentRecord daily official attendance and student count, and distribute absence and tardy lettersAct as school receptionist by taking and distributing messages for staff and after school transportation in a timely mannerResponsible for visitor access into the building; maintain and monitor school securityAssume responsibility for the school clinic in absence of nurseCollect assignments for extended absencesProvide day-to-day leadership to office aides and volunteersMonitor and record Child Safe line dailyGive tours to prospective families, students and realtorsMaintain school calendar (scheduling campus activities, PTA functions, lease of building through administration office)Record all trades and maintain medical trades and absencesFollow all rules, regulations and policies of Plano ISD and follow directives from supervisorFollow attendance policy as assigned by supervisorPerform other functions that may be assigned by the administration and/or supervisorEquipment Used: Computer, typewriter, printer, copier, calculator and fax machineWorking Conditions:Mental Demands: Reading and ability to perform basic arithmetic; work with frequent interruptions, ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stressPhysical Demands/Environmental Factors: Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds