Grants Coordinator, College of Arts and Sciences

The College of Arts and Sciences seeks a detail-oriented Grants Coordinator to support the post-award administration of sponsored research projects. This position partners with faculty investigators and administrative staff to manage grant budgets, monitor expenditures, prepare financial reports, ensure compliance with sponsor and university requirements, and support subaward and project closeout activities. The successful candidate will possess strong organizational, analytical, and communication skills, with the ability to manage multiple priorities and ensure the accurate and compliant stewardship of externally funded awards. Responsibilities

Manages post-award support for CAS units, including budget analysis, assisting PIs with the preparation of project reports for sponsors, monthly expenditure review and reconciliation, and preparation for project closeout. Monitors project accounts to identify and resolve discrepancies and provides guidance based on funding agency regulations, as well as the University’s administrative and fiscal policies. Provides guidance to PIs to ensure appropriate spending of sponsored program accounts. Generates and prepares financial project reports Monitors and tracks project accounts and sub-awards; tracks cost-sharing commitments; monitors subrecipient expenditures; and escalates concerns to PIs and Business Officers. Reviews and approves research-related expenditures including labor/effort, travel, and equipment purchases to ensure they are appropriate and allocable under sponsored program account. Ensures all expenses are allocable and allowable per sponsor regulations. Assists PIs to work with Pre-award/Post-award accounting in completing all required forms for sub-awards, carryover request, and no-cost extensions requests. Performs account reconciliation and reviews monthly ledgers and expenditures. Meets regularly with PIs to review post award activity projections. Assists with ensuring that investigators are compliant with relevant principles inherent in the Uniform Guidance and other sponsor guidelines as well as other governmental regulations for grant administration. Maintains records to support review of PI effort reports. Monitors sponsor reporting schedules to ensure on time submission of project reports. Works closely with PI to ensure the timeliness and accuracy of closeout reports. Maintains familiarity with University, State and sponsor specific policies. Meets with pre-award coordinators and research administration staff to ensure streamlined services from pre to post award activities and compliance. Participates in trainings and professional development opportunities. Performs other related duties as assigned.

Qualifications

Bachelor’s degree and two years of appropriate experience. An equivalent combination of education, training and experience may be substituted for the degree requirement. The department is especially interested in candidates with a master’s degree and higher education experience. Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.