Freight & Logistics Administrator

Freight & Logistics Administrator

Location (City, State): Dallas, TX

Work Schedule: Onsite with flexibility for occasional hybrid flexibility once per week after training, Monday through Friday, 8:00 AM – 5:00 PM

Type of Employment: Direct Hire

Compensation: $21.00 – $23.00 / Per Hour

Industry: Wholesale / Distribution

Benefits: This position is eligible for medical, dental, vision, and 401(k) benefits.

Job Description

Addison Group is partnering with our client to hire a Freight & Logistics Administrator. This role supports daily shipping operations, ensures accurate freight processing, and serves as a key point of contact for field teams navigating transportation and logistics challenges. The ideal candidate brings hands-on experience in shipping, strong system knowledge, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Oversee and maintain the company's Transportation Management System, ensuring data accuracy and system functionality
• Act as a resource for field teams by resolving shipment-related concerns, including carrier performance and routing issues
• Assist with troubleshooting logistics challenges, offering guidance on system usage, freight movement, and billing discrepancies
• Track and manage freight invoices within the system to avoid delays and ensure timely approvals
• Review and submit invoices for payment, including proper coding and allocation for accounting purposes
• Provide training and ongoing support to internal teams on shipping procedures and transportation tools
• Generate and share reports on system activity, freight spend, and performance metrics for leadership
• Handle freight claims, working with internal teams and external partners to ensure proper resolution
• Collaborate with IT and operations teams to ensure shipping documentation, including Bills of Lading, is complete and compliant—especially for regulated or hazardous materials
• Advise on proper documentation and procedures for shipments handled via company-owned vehicles

Qualifications

• Background in transportation, logistics, or shipping operations required
• Hands-on experience working within a Transportation Management System (TMS)
• Prior experience in a logistics, fleet, or transportation support role
• Strong skills in Microsoft Office applications, particularly Excel and Outlook
• Excellent organizational abilities with a focus on managing deadlines and priorities
• Familiarity with carriers and third-party logistics providers (3PL) is a plus
• Experience with full truckload (FTL), less-than-truckload (LTL), and parcel shipping preferred
• Working knowledge of shipping documentation such as Bills of Lading and freight invoices
• Exposure to freight claims processes is advantageous

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.