Front Office - AP - AR Assistant

Job Description

Job Description

PRIMARY FUNCTION:

The Front Office / AP/AR Assistant provides administrative support by managing front desk responsibilities and assisting with accounts payable and receivable functions. This role serves as a key point of contact for guests, vendors, and staff, and supports financial processes critical to company operations.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Front Office Support:

• Greet and welcome visitors, customers, and vendors in person or via telephone; respond to or direct inquiries appropriately.
• Direct visitors using the employee and department directory and provide general instructions.
• Ensure office security by monitoring visitor log-in and following entry procedures.
• Manage meeting logistics including food orders and conference room setup.
• Prepare general correspondence as needed.
• Ensure timely distribution of incoming mail and coordinate outgoing mail pick-up.
• Operate and maintain telecommunication systems.
• Maintain a clean and organized reception area following company protocols.
• Support general office tasks and contribute to a collaborative work environment.

Accounts Payable Support:

• Receive and accurately enter vendor invoices into the accounting system.
• Assist in reconciling and processing employee credit card transactions.
• Coordinate uploads and timely payments for company credit cards.
• Support other AP duties as needed.

Accounts Receivable Support:

• Assist in managing incoming payments and processing customer receivables.
• Support follow-up efforts for outstanding receivables.
• Perform other AR-related duties as assigned.

FUNCTIONAL REQUIREMENTS:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• At least 1 year AP/AR experience
• Excellent interpersonal and customer service skills.
• Highly organized, detail-oriented, and dependable.
• Positive attitude and strong communication skills (written and verbal).
• Able to multi-task, work independently, and stay focused in a busy office setting.
• Able to lift up to 25 lbs. and sit or stand for extended periods.
• Reliable attendance and punctuality are required.

Commercial, Residential, Roofing Services: Solar and Electrical

Harmon Electric is a family-run business that has been around for 50 years. We offer all the advantages you would expect from an industry leader, including a competitive salary and comprehensive benefits package, including medical, PTO, matching 401(k), and much more. (all benefits are for full-time employees only)

At Harmon Electric, we are committed to maintaining a safe and drug-free workplace. As an Equal Opportunity and at-will Employer, we adhere to State and Federal Guidelines regarding substance laws. Offers of employment are contingent on successful completion of drug and background screenings.

Company Description

Commercial, Residential, Roofing Services: Solar and Electrical\r\n\r\nHarmon Electric is a family-run business that has been around for 50 years. We offer all the advantages you would expect from an industry leader, including a competitive salary and comprehensive benefits package, including medical, PTO, matching 401(k), and much more. (all benefits are for full-time employees only)\r\n\r\nAt Harmon Electric, we are committed to maintaining a safe and drug-free workplace. As an Equal Opportunity and at-will Employer, we adhere to State and Federal Guidelines regarding substance laws. Offers of employment are contingent on successful completion of drug and background screenings.