Accounts Receivable Accountant
Envision Staffing Solutions
Job Description
Job Description
Billing & Accounts Receivable Specialist
Schedule: Full-time | In-office | Monday–Friday
Company Overview
Established distribution company seeking a detail-oriented Billing & Accounts Receivable Specialist to support customer invoicing, collections, and payment application. This role plays a key part in ensuring billing accuracy, maintaining organized records, and supporting cash flow management in a fast-paced operational environment.
Position Summary
The Billing & Accounts Receivable Specialist will oversee the customer billing process, maintain receivables, and ensure accurate documentation for all transactions. This position partners closely with operations and accounting to support billing accuracy and timely collections.
Key Responsibilities
Billing & Invoicing
- Prepare and issue customer invoices based on shipment and delivery activity
- Verify invoice accuracy including quantities, pricing, and terms
- Ensure billing aligns with supporting operational documentation
- Process invoices in a timely and accurate manner
Accounts Receivable
- Monitor customer balances and maintain aging reports
- Follow up on outstanding invoices and collections
- Respond to customer billing inquiries and resolve discrepancies
- Work internally to resolve payment issues
Cash Application
- Apply customer payments accurately to open invoices
- Reconcile payments and assist with resolving discrepancies
- Maintain accurate payment records
Documentation & Recordkeeping
- Match supporting documents to invoices for accuracy
- Maintain organized billing files and backup documentation
- Ensure records are complete and audit-ready
Cross-Functional Support
- Partner with internal teams to resolve billing and documentation issues
- Assist accounting with month-end support and reporting
- Escalate discrepancies impacting billing or collections
Qualifications
Required:
- 2+ years of billing, accounts receivable, or accounting support experience
- Strong attention to detail and accuracy
- Experience working with financial documentation and reconciliations
- Proficient in ERP systems and Excel
- Strong organizational and follow-up skills
Preferred:
- Experience in distribution, logistics, food, or inventory-based environments
- Familiarity with shipping documentation and billing processes
- Experience managing collections and AR aging
Vacancy posted 4 days ago
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