Lease Administrator

Job Description

Job Description

The Lease Administrator maintains and administers lease records for an assigned portfolio of properties, abstracting lease terms, tracking critical dates, and supporting accurate billing and compliance with lease agreements. 

Essential Duties and Responsibilities  

• Review and abstract new leases, amendments, renewals, extensions, expansions, relocations, terminations, and other lease documents.
• Maintain accurate lease records, lease profiles, rent schedules, and tenant information within the property management/accounting system.
• Interpret complex lease provisions relating to rent, escalations, abatements, operating expenses, taxes, CAM, utilities, management fees, gross-ups, and tenant reimbursements.
• Calculate and process fixed and percentage rent increases, CPI adjustments, abatements, concessions, and other contractual charges.
• Prepare and maintain tenant rent rolls and occupancy schedules.
• Set up and maintain expense pools, recovery structures, tenant expense shares, and applicable base years.
• Prepare annual CAM, operating expense, and real estate tax reconciliations in accordance with individual lease requirements.
• Review tenant billings and identify discrepancies or required adjustments.
• Coordinate with Property Managers, Asset Managers, Accounting, and other internal departments to ensure lease information and financial assumptions are accurate.
• Review tenant audit requests and provide supporting lease and financial documentation.
• Assist with tenant-initiated audits and resolve discrepancies involving rent, operating expenses, taxes, and other recoveries.
• Update budgets and reforecasts to reflect executed lease transactions and contractual obligations.
• Monitor lease milestones, critical dates, options, notices, commencement dates, expiration dates, and other contractual requirements.
• Research and resolve discrepancies between lease documents, accounting records, rent rolls, and property management systems.
• Maintain organized electronic lease files and supporting documentation.
• Ensure lease information is entered accurately and consistently into MRI or other lease/property management systems.

Qualifications  

• Bachelor's degree in Business, Real Estate, or related field preferred; equivalent experience considered. 

• 1-3 years of experience in lease administration, property management, or a related field. 

• Ability to read and interpret commercial lease documents. 

• Proficiency in Microsoft Excel; experience with lease administration software (e.g., Yardi, MRI, Lucernex) a plus. 

• Strong organizational skills and attention to detail. 

• Effective written and verbal communication skills. 

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. 

Physical Requirements  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This role involves standard office work with the ability to use a computer for extended periods. Minimal travel may be required.

 

This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#ZIP

Pay Range

$85,000—$95,000 USD

Why Lincoln?  

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off. 

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit:

 

Benefits: 

Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:

• Medical insurance
• Dental insurance
• Vision insurance
• Company-Paid Life insurance
• Company-Paid Long Term Disability
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position

Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.

 

Healthcare Benefits Notice: Eligible employees may participate in Company-sponsored medical, dental, and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.

 

Equal Employment Opportunity - Lincoln Property Company is an Equal Opportunity Employer. Employment decisions are based on merit, qualifications, and business needs. Lincoln does not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, military or veteran status, reproductive health decision-making, or any other status protected by federal, state, or local law. Applicants and employees may raise concerns regarding discrimination, harassment, accommodation, or retaliation without fear of reprisal.

 

Compensation - Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data, job responsibilities, internal equity, geographic location, experience, education, certifications, and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses, incentives, commissions, or other forms of compensation where applicable.

 

Reasonable Accommodation : Lincoln Property Company is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application, interview, and employment process. If you require an accommodation to participate in the job application or interview process, or to perform the essential functions of a role, please contact Human Resources at View email address on us.fitly.work. Requests for accommodation will be treated confidentially to the extent permitted by law.

 

Work Authorization/ E-Verify - Lincoln Property Company participates in E-Verify. All offers of employment are contingent upon the candidate providing valid authorization to work in the United States. Lincoln Property Company does not sponsor employment visas, including H-1B, for this position at this time.

 

Background Check - Employment offers are contingent upon the successful completion of a background investigation, which may include verification of prior employment, education, criminal history, and other checks as permitted by applicable federal, state, and local law. The nature and scope of background checks may vary by role and location. Certain roles may require additional screening based on duties (driving history (MVR), financial background check, etc.)

Health and Safety - Lincoln Property Company is committed to maintaining a safe and healthy work environment in compliance with all applicable federal, state, and local occupational health and safety regulations, including OSHA requirements. Certain roles may have specific health, safety, or physical requirements that will be communicated during the hiring process. Employees may be required to wear personal protective equipment (PPE) or comply with site-specific safety protocols depending on the nature of their assignment.

 

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.