Marketing Coordinator

Job Description

Job Description

MARKETING COORDINATOR

Full-Time | California: Livermore, Redwood City, or Irvine | $60,000-$85,000

At W. L. Butler, we've been building projects and relationships throughout California for more than 50 years. We take pride in the work we do, the trust we've earned with our clients, and the team members who make our success possible every day.

We're looking for a Marketing Coordinator to support our Business Development and Marketing teams. This is a highly administrative, coordination-focused role responsible for supporting proposals, maintaining business development resources, and managing client and project data.

The ideal candidate enjoys working behind the scenes, managing details, improving processes, and supporting teams through strong organization and follow-through. You'll work closely with business development and operational teams across the company to coordinate proposals, maintain marketing and project information, manage our CRM database, oversee project photography resources, and support the systems and processes that help drive new business opportunities.

WHAT YOU'LL DO

• Support business development pursuits by coordinating RFPs, RFQs, proposals, qualification packages, and presentations
• Maintain proposal templates, team resumes, project information, and marketing resources
• Manage and update client, project, and contact information within our ProjectMark CRM database
• Coordinate project photography, drone shoots, photo requests, and photo library organization
• Complete industry surveys, award submissions, and business development reporting
• Gather, organize, and maintain information needed for client pursuits and proposal submissions
• Track deadlines, schedules, and deliverables for multiple projects and pursuits
• Maintain organized files, records, databases, and department documentation
• Support company events, community involvement activities, and business development initiatives
• Provide administrative and coordination support to the Marketing and Business Development teams

WHAT WE'RE LOOKING FOR

• 3-5 years of experience in an administrative, business development support, proposal coordination, marketing coordination, or project coordination role
• Bachelor's degree in Marketing, Business, Communications, or a related field preferred
• Strong written and verbal communication skills
• Exceptional organization and attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency with Microsoft 365 applications
• Experience supporting proposal development, document production, CRM/database management, or similar administrative functions preferred
• Working knowledge of Adobe InDesign with the ability to update existing templates, edit content, and make simple document revisions
• Experience with SharePoint, Procore, ProjectMark, or similar platforms is a plus
• Resourceful, dependable, and collaborative with a strong customer-service mindset

BENEFITS & PERKS

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Flexible Spending Accounts
• Student Loan Assistance Program
• Wellness Program Benefits
• Life Insurance and Supplemental Benefits
• Identity Theft Protection
• And more!

WHY W. L. BUTLER?

W. L. Butler is a full-service commercial general contractor known for integrity, collaboration, and project excellence, with offices throughout California, Arizona, and Nevada.

As we continue to grow, we're committed to maintaining the culture that has defined our company for more than 50 years: strong relationships, accessible leadership, and a workplace where people know and support one another.

If you're looking for an opportunity to support business development efforts, manage important operational processes, and help drive the pursuit of new work at a respected and relationship-driven construction company, we'd love to talk with you.

Apply today and join a team committed to Building What Matters.

W. L. Butler is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business need, without regard to any status protected by applicable federal, state, or local law. Reasonable accommodations are available to qualified applicants and employees with disabilities.