Project Analyst (CDA)

Job Description:
Support the day-to-day execution of a large public-service program by coordinating projects, maintaining schedules and reporting, organizing cross-functional workstreams, and providing hands-on administrative and operational support.

Day-to-Day Responsibilities:

• Support daily program and project execution across multiple workstreams
• Coordinate schedules, meetings, agendas, notes, and follow-up tasks
• Maintain Asana tasks and ensure assignments and deadlines remain on track
• Escalate project issues and risks as needed
• Pull reporting from Airtable and provide routine status updates to leadership
• Coordinate program leads, partners, staff, and cross-functional meetings
• Maintain project timelines, milestones, and documentation
• Track contracts, invoices, data records, budgets, and expenses
• Draft memos, reports, correspondence, and project updates
• Support impact reporting and direct program delivery activities
• Assist program coaches supporting direct work with cities
• Coordinate collaboration across programs and teams
• Support a global, multilingual program environment
• Help organize and streamline workflows to reduce administrative burden on senior team members

Required Qualifications :

• 3 years of related professional experience, including project management or project coordination
• Experience providing administrative or project support to a program or project leader
• Strong project coordination and organizational skills
• Experience using project management tools, ideally Asana
• Experience with data reporting tools, ideally Airtable
• Strong scheduling, meeting coordination, and note-taking experience
• Experience assigning and tracking tasks across multiple stakeholders
• Ability to maintain timelines, milestones, and project documentation
• Strong written communication and reporting skills
• Ability to manage competing priorities and follow direct guidance from program leadership
• Self-starter who can proactively take work off a busy team's plate
• Strong interest in public-service-oriented work

• PMP certification
• Experience within nonprofit organizations
• Higher education experience
• Civic or government program experience
• Experience supporting global or multilingual programs
• Demonstrated ability to improve and organize processes without creating additional administrative burden