Assistant Controller

Summary Description Under the general supervision of the Controller, the Assistant Controller plans, coordinates and supervises multiple areas of the accounting function including potential accounting, accounts payable, student activity funds, payroll, grants accounting, and property control divisions of the Office of Business and Financial Services to support district-wide and external accounting functions. Responsible for financial reporting to include assistance in the preparation of the Annual Comprehensive Financial Report (ACFR), preparation of financial statements for the Other Post-Employment Benefits (OPEB) Trust, preparation, or review of quarterly financial statements for various funds, reporting for various other government agencies, and requests for public information. Performs financial analysis and maintenance of the general ledger, accounts payable, fixed assets systems, and student activity funds ledgers. Performs related work as required. Essential Duties And Responsibilities Oversees and maintains the District's general ledger, accounts payable, fixed assets, accounts receivable, and student activity funds accounting systems. Ensures accounting system integrity, accuracy of data and reports, and proper utilization of financial systems. Designs and develops financial reports and ensures timely interfacing between payroll, accounts payable, and general ledger systems. Supervises and directs the preparation of monthly, quarterly, and annual financial statements. Assists with the preparation of the District's Annual Comprehensive Financial Report (ACFR), including audit schedules, work papers, document assembly, and coordination with internal staff. Submits required documentation for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting. Performs similar reporting and compliance functions for the Other Post-Employment Benefits (OPEB) financial statements. Prepares miscellaneous financial reports required by federal, state, county, and other governmental agencies, as well as public information requests. Maintains subsidiary ledgers and reconciles accounts payable, accounts receivable, and fixed asset records to the general ledger. Prepares journal entries, account reconciliations, expenditure transfers, cost distributions, account reclassifications, and other accounting adjustments. Performs cost analyses, financial research, and quality assurance reviews of accounting systems and processes. ASSISTANT CONTROLLER Summary Description Under the general supervision of the Controller, the Assistant Controller plans, coordinates and supervises multiple areas of the accounting function including potential accounting, accounts payable, student activity funds, payroll, grants accounting, and property control divisions of the Office of Business and Financial Services to support district-wide and external accounting functions. Responsible for financial reporting to include assistance in the preparation of the Annual Comprehensive Financial Report (ACFR), preparation of financial statements for the Other Post-Employment Benefits (OPEB) Trust, preparation, or review of quarterly financial statements for various funds, reporting for various other government agencies, and requests for public information. Performs financial analysis and maintenance of the general ledger, accounts payable, fixed assets systems, and student activity funds ledgers. Performs related work as required. Essential Duties And Responsibilities Financial Reporting, Compliance, and Accounting Operations Oversees and maintains the District's general ledger, accounts payable, fixed assets, accounts receivable, and student activity funds accounting systems. Ensures accounting system integrity, accuracy of data and reports, and proper utilization of financial systems. Designs and develops financial reports and ensures timely interfacing between payroll, accounts payable, and general ledger systems. Supervises and directs the preparation of monthly, quarterly, and annual financial statements. Assists with the preparation of the District's Annual Comprehensive Financial Report (ACFR), including audit schedules, work papers, document assembly, and coordination with internal staff. Submits required documentation for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting. Performs similar reporting and compliance functions for the Other Post-Employment Benefits (OPEB) financial statements. Prepares miscellaneous financial reports required by federal, state, county, and other governmental agencies, as well as public information requests. Maintains subsidiary ledgers and reconciles accounts payable, accounts receivable, and fixed asset records to the general ledger. Prepares journal entries, account reconciliations, expenditure transfers, cost distributions, account reclassifications, and other accounting adjustments. Performs cost analyses, financial research, and quality assurance reviews of accounting systems and processes. Audit and Regulatory Compliance Serves as the primary liaison with external auditors during annual financial and compliance audits. Coordinates with auditors to ensure federal, state, and local funds are expended in compliance with applicable laws, regulations, and grant requirements. Conducts or assists with audits of schools and departments as requested. Stays current on Governmental Accounting Standards Board (GASB) pronouncements and advises District leadership regarding upcoming requirements. Develops implementation plans and procedures for new GASB standards. Develops, implements, and maintains internal control documentation to ensure compliance with governmental accounting standards, Generally Accepted Accounting Principles (GAAP), and other regulatory requirements. Treasury, Investments, and Debt Management Manages daily cash flow, investments, debt service payments, bond activities, and other complex accounting functions. Assists with bond sales and related financial reporting requirements. OPEB Program Administration Serves as the District's technical expert for the Other Post-Employment Benefits (OPEB) program. Acts as staff liaison to the OPEB Committee. Coordinates OPEB financial reporting, compliance, and related activities. Payroll and Tax Administration Reviews payroll reports, including W-2s, monthly and quarterly filings, tax deposits, and related payroll documentation for accuracy and completeness. Assists with implementation of compensation and benefits changes resulting from collective bargaining agreements and changes in federal and state laws. Reviews annual 1099 reporting for compliance and accuracy. Leadership and Staff Supervision Supervises and directs district-wide operations of accounts receivable, cash deposits, accounts payable, student activity funds, grants accounting, payroll accounting, and property control functions. Directly supervises the Accounts Payable Supervisor, Staff Accountants, and Student Activity Funds Technicians. Establishes accounting procedures, trains staff, evaluates performance, and directs work activities. Provides guidance and support to departments and schools regarding District financial policies, procedures, and accounting practices. Serves as Controller in the Controller's absence. Training, Customer Support, and Process Improvement Provides formal and informal training to schools and departments regarding financial systems, reports, and accounting procedures. Designs, updates, and maintains financial forms and processes to improve efficiency while ensuring compliance with financial requirements. Develops, documents, reviews, and maintains departmental goals, objectives, policies, procedures, work instructions, and manuals. Provides guidance regarding billing, receivables, and financial procedures in accordance with District and County policies. Administers the District purchasing card program and benefit reserve program. Monitors accounting operations and recommends process improvements to enhance efficiency, accuracy, and internal controls. Qualifications Education/Experience: Any combination equivalent to education and experience that could likely provide the required knowledge and skills is qualifying. A typical way to obtain knowledge and skills would be: Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in accounting, business, or any other related field. Experience: Five years of professional accounting experience, preferably with three (3) years of professional experience in governmental accounting, including two (2) years in a supervisory capacity COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Principles of supervision; Governmental accounting practices; Public finance; Pronouncements by the American Institute of Certified Public Accountants (AICPA) and Government Accounting Standards Board (GASB); Computerized enterprise resource planning (ERP) business systems and personal computers. Skills Performing mathematical calculations; Staff supervision; Communicating verbally and in writing. Abilities Analyzing financial data; Identifying and correcting inaccuracies; Communicating in writing and verbally with a wide range of technical and non-technical people; Interacting effectively with a wide variety of professional personnel Working independently with minimum supervision. WORK ENVIRONMENT/ PHYSICAL DEMANDS The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work Environment Exposure to weather: Rarely Exposure to loud noises: Rarely Working in confined spaces: Never Working at heights: Never Working with hazardous materials: Never Physical Demands Lifting/Carrying: Occasionally (up to 20 lbs.; financial records, reports, audit files, office supplies) Standing/Walking: Occasionally Bending/Stooping: Occasionally Reaching: Occasionally Pushing/Pulling: Rarely Climbing: Rarely (stairs within office or school facilities) Fine motor skills: Continuously (computer use, data entry, report preparation, financial analysis, document review) Definitions: Never: The activity or condition does not occur. Rarely: The activity or condition occurs less than 10% of the time. Occasionally: The activity or condition occurs 10-30% of the time. Frequently: The activity or condition occurs 30-60% of the time. Continuously: The activity or condition occurs more than 60% of the time. THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND PERFORM ANY OTHER RELATED DUTIES, AS MAY BE REQUIRED BY THEIR SUPERVISOR The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e., Boy Scouts of America) from access to public school facilities use. Equal Opportunity Employer Statement Washoe County School District is proud to be an equal opportunity employer. The Washoe County School District is committed to providing all applicants and employees equal employment opportunities without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, military status, or other characteristics protected by applicable law. Here at Washoe County School District, we are a diverse group of people who honor the differences that drive innovative solutions to meet the needs of our students and employees. We believe that through a culture of inclusivity, we have the power to reflect on the community we serve. Internal Job Number 2026-27-P264742 Salary Grade 31 Salary: $108,999 (entry step) Salaries are subject to adjustment and may increase and decrease each fiscal year. Current Washoe County School District employees should contact the Human Resources Department for salary-related information. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here. Range/Grade 31 Additional Job Information Benefit packages are available for all employees, eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District which include but are not limited to; No waiting period on Medical, Dental, Vision and Life Insurance Employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums. Sick Leave, Holiday Pay and Vacation Pay. Public Employees Retirement System (PERS). Contribution options will be explained in detail during the New Employee Orientation. Salary Increases Longevity Bonuses Guidance Resources And More - Visit our Benefits page for more information. New employees will be fingerprinted upon hire and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Fingerprint fees are subject to change. This job offer is conditional until a report is returned from the FBI and Nevada Department of Public Safety that meets the standards of WCSD for employment purposes Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at View phone number on click.appcast.io. #J-18808-Ljbffr Washoe County School District