Secretary II - Dahlgren, VA

Secretary II Position AMO, an Akima company, is expanding and needs additional Secretary II level personnel to work in Dahlgren, VA. You will provide principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary II maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs. Responsibilities include: Answering and screening incoming telephone calls. Receiving, greeting, and screening visitors. Maintaining logs and listings. Scheduling appointments/meetings. Supporting meetings on and off NSWCDD location. Receiving, reviewing, typing, editing, and processing correspondence and documents. Handling and processing documentation. Processing timecards, training requests, and shipping documents using Navy ERP system. Establishing, maintaining, and updating office filing in accordance with NSWCDD Records Management policies. Receiving, coordinating, and acting on data calls. Maintaining and replacing inventory of office supplies. Coordinating with NSWCDD Public Affairs for all distinguished visitors. Designating and reserving parking spaces for VIP visitors. Traveling on base for delivery and pick-up of official information (use Government vehicle). Creating spreadsheets and PowerPoint presentations. Uploading, maintaining, and searching documents for retention purposes into folders on SharePoint or other identified repositories. Assisting Government Staff daily. Providing guidance and reviewing work of lower-level secretary in absence. Performing maintenance on office equipment and calling for services when needed. Replacing printer and plotter supplies as needed. Aiding in disposal of excess equipment. Maintaining office calendars, key inventory, coordinate plant account inventories, performing muster procedures, executing new employee onboarding process. Using Government systems, IBPES, DISS, Navy ERP, DTS, and applications on NSWCDD Homepage. Establishing and maintaining Standard Operating Procedures (SOP's) for clerical/secretarial duties. Demonstrating a professional demeanor and the ability to communicate effectively both orally and in writing. Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with: Clerical, secretarial, and administrative tasking. Assistance in completing tasking when accessible software is not available or compatible to current office equipment. Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel. Describing various illustrative materials such as pictures, charts, drawings, and symbols. Reading and signing hard copy documents. Completing of electronic training. Timekeeping entry and approval. Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers. Researching of creative and innovative technological solutions that lead to greater independence. Guiding employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve. Transporting impaired employee to meetings and training events utilizing Government Vehicle. National Guard Employment Network