Inventory & Purchasing Administrator

Job Description

Job Description

Description:

For 70 + years, Tri-Arc Manufacturing has been offering state-of-the-art steel and aluminum rolling ladders and configurable platform products. Located 20 minutes from downtown Pittsburgh, we are proudly carry-on Pittsburgh’s industrial traditions by creating and building our products in the U.S. Tri-Arc is an industry leader with the widest variety and highest quality products, tailored to the needs of our customers to operate safely and efficiently.

Tri-Arc Manufacturing is seeking an Inventory & Purchasing Administrator who will play a critical role in supporting daily manufacturing operations by managing purchasing activities, maintaining accurate inventory records, and ensuring the timely availability of materials. This position requires a detail-oriented professional who is comfortable working in an active industrial facility and collaborating effectively with production and operations personnel at all levels. The ideal candidate thrives in a fast-paced, deadline-driven environment and can independently manage multiple priorities while maintaining a high degree of accuracy. Applicants must be legally authorized to work in the U.S. without sponsorship. OPT/CPT candidates are not eligible for this position.

DUTIES & RESPONSIBILITIES

• Enter and maintain daily receiving information, purchase orders, and related transactions in the ERP/inventory system on a daily, weekly, and monthly basis
• Review purchase orders to verify accuracy, terminology, and specifications; follow up with vendors and internal stakeholders to expedite or adjust deliveries as needed
• Monitor inventory levels against customer forecasts and usage data; analyze trends and variances to recommend adjustments that maintain optimal stock levels and support uninterrupted production
• Perform daily, weekly, and monthly cycle counts as well as coordinate and manage semi-annual physical inventory events, reconciling all discrepancies in a timely manner
• Generate, review, and distribute inventory reports including stock levels, usage rates, and turnover metrics; maintain supporting Excel spreadsheets and data sets
• Develop and implement inventory control procedures in collaboration with operations management to drive accuracy and operational efficiency
• Serve as the central point of contact for purchasing and inventory inquiries, maintaining clear and professional communication with internal departments, customers, and suppliers
• Obtain vendor estimates and assist with sourcing activities to support purchasing decisions
• Identify and resolve inventory and purchasing discrepancies or issues proactively, escalating as appropriate
• Work comfortably in an industrial plant setting, building productive working relationships with production staff, machine operators, and floor supervisors to gather accurate material information and support day-to-day operational needs
• Support special projects and other duties as assigned by management

SKILLS & QUALIFICATIONS

• 2–3 years of previous purchasing or inventory support experience required, preferably in a manufacturing or industrial environment
• Proficiency in MS Office Suite, particularly MS Excel (spreadsheets, pivot tables, data sets, and reporting)
• Knowledge of manufacturing principles with the ability to proactively identify and solve problems
• Comfortable operating within an active industrial facility and communicating effectively with personnel across all operational levels
• Effective verbal and written communication skills with a professional and approachable demeanor
• Strong time management and organizational skills with the ability to prioritize competing deadlines
• Goal-oriented with a high degree of accuracy and attention to detail
• Ability to work independently with minimal supervision and thrive in a fast-paced, multi-tasking environment with routine interruptions

WORK ENVIRONMENT

This position is based on-site within an active manufacturing facility. The employee will regularly move between office and production/warehouse areas to perform cycle counts, physical inventory activities, and day-to-day coordination with operations staff. The environment may include exposure to moving machinery, moderate to elevated noise levels, and varying temperatures typical of an industrial setting. Appropriate personal protective equipment (PPE) will be required in designated areas.

OTHER INFORMNATION