Identity and Background Verification Specialist - Educational Services Center

Job Title : Identity and Background Verification Specialist FLSA Exemption Status : Non-Exempt Classification Group : Staff Support Supervising Position : Director or designee Pay Plan : Educational Support Personnel Pay Range : Range 09 Last Updated : 04/27/2026

JOB SUMMARY

Serves as a critical ambassador for the organization, ensuring a professional and welcoming experience for new hires while safeguarding compliance with employment regulations. This role oversees identity verification, fingerprinting, background review, I‑9 completion, E‑Verify and E‑Verify+ processing, and proactive management of employment work authorization compliance, including monitoring expiration dates and coordinating timely renewals. Additionally, the position manages scheduling of new hire appointments, performs notary services, captures badge photos, downloads background checks, and updates clearance status.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They are not a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Conduct fingerprinting and identity verification in alignment with organizational and regulatory standards (Daily 15%). Accurately manage I‑9 documentation and E‑Verify submissions, including E‑Verify+ processes (Daily 15%). Serve as the first point of contact for new hires, delivering a positive and professional onboarding experience (Daily 10%). Download and review Colorado Bureau of Investigation (CBI) and Federal Bureau of Investigation (FBI) background check reports, identify individuals as cleared or requiring court documentation follow up on shared document with HR Team (Daily 10%). Manage new hire appointments and coordinate onboarding logistics (Daily 10%). Perform notary services for required employment documentation (Daily 5%). Proactively monitor employment authorization status, track expiration dates, and issue notifications to facilitate timely updates and renewals (Daily 5%). Capture photographs for employee identification badges and ensure timely badge issuance (Daily 5%). Maintain strict confidentiality and security of sensitive personal information (Daily 5%). Collaborate with HR Team members to streamline onboarding workflows and compliance processes (Daily 5%). Assist individuals with instructions for conducting a name, gender, or address change. Provide additional support to the Human Resources Department by completing various clerical and administrative tasks including but not limited to assisting with reports, coordinating events, scheduling meetings, etc. (Daily 5%). Answer phone line and support Director by answering their phone line when appropriate. Monitor email account, provide information, take and deliver messages, and direct questions to the appropriate individual. Assist visitors, answer inquiries, provide information, and direct to appropriate school areas. On occasion as back up, greet welcome and assist customers and staff from main Educational Services Center (ESC) front desk. (Daily 5%). Perform other duties as assigned or requested (Daily 5%).

REPORTING RELATIONSHIPS

This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS

Criminal background check and fingerprinting required. Associate's degree. Three (3) years of related experience in HR, onboarding, compliance, background screening, accounting, accounts payable, accounts receivable, banking/loan servicing, bookkeeping, payroll, or retail industry (sale of items and services) cashiering experience. Ability to maintain strict confidentiality and handle sensitive personal information securely. Notary Public certification required immediately upon hire. Commitment to accuracy and compliance in all documentation and record‑keeping processes. Ability to work independently, prioritize tasks, and follow established procedures with a high degree of accuracy. Strong verbal and written communication skills for interacting with employees, candidates, and internal stakeholders. Exceptional organizational skills with the ability to manage high volumes of sensitive data under strict deadlines. Strong attention to detail with the ability to identify document discrepancies or potential fraud indicators. Understanding of federal and state employment laws, including immigration compliance and data privacy standards. Working knowledge of I‑9 form regulations, employment eligibility verification procedures, and document retention requirements. Ability to handle multiple tasks in a high‑volume area. Advanced interpersonal relations skills. Proficiency with Microsoft Office and HRIS or onboarding systems. Advanced knowledge of common office application software. Advanced knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

Work location is subject to change to meet the requirements of the organization. Light work strength level (lifting or carrying up to 25 pounds). Primarily works indoors. Typically a quiet noise level. Frequent standing and walking. Frequent bending and reaching. Occasional lifting, pulling, and pushing. Manual dexterity to operate a computer keyboard. Repetitive motions. Close, distance, color, and peripheral vision. Visual concentration, depth perception, and ability to adjust focus. Eye/hand coordination. Speaking and hearing. Concentrated reading/writing/mathematics. May occasionally be exposed to outdoor weather conditions. Usually a quiet work environment. Normal office environment. Normal school district environment.

DESIRED QUALIFICATIONS

Experience working in the public sector, specifically public education. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement. #J-18808-Ljbffr Cherry Creek School District