Bookkeeper

Parish Bookkeeper

Under the direction of the Pastoral Associate and/or Business Manager, the Parish Bookkeeper is responsible for performing a broad range of bookkeeping, accounting, and human resources duties that support the financial and administrative operations of the parish.

Responsibilities

• Prepare and process bi-weekly payroll.
• Prepare and maintain compliant employment records; conduct employee onboarding and termination procedures; ensure employees elect or decline benefit programs.
• Serve as parish employee liaison for benefit administration.
• Prepare, submit and maintain required documentation to the Diocesan HR Dept.

• Prepare and process payments for parish bills and vendor invoices in a timely manner.
• Track, prepare, and submit 1099 information.
• Record deposits and maintain supporting documentation.
• Record diocesan auto-debits and other electronic transactions in a timely manner.
• Perform bank statement and balance sheet reconciliations promptly.
• Oversee financial components of parish fundraisers as needed.
• Prepare and submit required documentation to the Diocesan Finance Office.

• Prepare journal entries as needed.
• Prepare annual budgets for presentation to the Pastor, Pastoral Assoc./Business Mgr., and Finance Council; enter approved budgets into QuickBooks in May.
• Run monthly or as needed financial reports.
• Complete year-end processing tasks.
• Maintain accurate accounting records and ensure proper document retention.
• Ensure compliance with diocesan financial controls and policies.
• Coordinate and attend quarterly Parish Finance Council meetings, including scheduling, preparation meetings, and producing Balance Sheet and Profit & Loss statements for each meeting.
• Prepare and process payments related to fundraisers and parish events.

Requirements

• Successful completion of a background check.
• Bachelor's degree in finance or accounting, or equivalent experience.
• Minimum of 3 years of bookkeeping experience.
• Diocesan experience preferred.
• Practicing Catholic preferred.
• Ability to perform tasks requiring coordination, manual dexterity, and normal mental and visual acuity.

Skills / Knowledge

• Working knowledge of, and strong commitment to, the mission of the Diocese and the Catholic Church.
• Strong verbal and written communication skills.
• Demonstrated interpersonal and human-relations skills.
• Excellent organizational and time-management skills; ability to manage multiple tasks independently.
• Ability to maintain strict confidentiality.
• Ability to work collaboratively in a team environment.
• Professional and courteous demeanor.
• Proficiency in database management systems (e.g., Ministry Platform), Microsoft Excel, Canva, Jotform, Paylocity, and QuickBooks Desktop, with the ability to learn new software and systems.

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish office to attend and assist with meetings, briefings, and other work-related events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. Michael's Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.