Routing / Field Trip Coordinator

Routing / Field Trip Coordinator

Coordinate district-wide pupil transportation routes for regular and special needs programs. Ensure safe, efficient, timely, and economical services through collaboration with administrators, drivers, parents, and staff.

Qualifications Education & Certifications

• High School diploma or GED.
• Age 18 or older.
• Valid Texas CDL with Passenger (P) and School Bus (S) endorsements.
• Associate or Bachelor's degree in Logistics or Transportation preferred.

Special Knowledge & Skills

• Proficient in routing software, spreadsheets, databases, and word processing.
• Ability to read and interpret policy and procedure manuals.
• Clear written and verbal communication skills.
• Ability to operate a school bus.
• Must pass annual physical, drug, and alcohol screenings.

Experience

• Two years of experience as a certified school bus driver.
• Two years of experience as a route scheduler and supervisor (preferred).

Major Responsibilities & Duties Routing & Operations

• Develop Routes: Partner with the Director to create routes aligned with Texas Education Agency guidelines.
• Manage Adjustments: Supervise, coordinate, and approve all route changes according to district policy.
• Build Schedules: Generate route data and post schedules in the Transfinder Bus Routing System.
• Specialized Routing: Coordinate special education and summer school routes.
• Document Routes: Ensure drivers maintain folders with precise morning and afternoon route descriptions.
• Update Maps: Supervise updates to district maps displaying areas served by each bus.

Dispatch & Daily Management

• Driver Assignment: Manage shifts, routes, vehicle assignments, and substitute drivers.
• Live Dispatch: Direct drivers and vehicles via telephone and two-way radio.
• Daily Operations: Oversee routine bus operations and dispatch functions.
• Backup Driving: Drive a school bus route when operational needs require it.

Field Trips & Extracurriculars

• Trip Processing: Schedule, assign, and dispatch all Pre-K-12 field trips, athletic events, and special education trips.
• Coordination: Receive trip requests and flag duplicate notices for requestors.
• Driver Rotation: Maintain a fair rotation system giving all eligible drivers equal access to extra trips.
• Trip Prioritization: Prioritize scheduling to give drivers maximum advance notice.
• Problem Resolution: Contact trip requestors immediately if scheduling conflicts arise.
• Weekend Support: Act as the emergency contact person during weekend student travel.

Communication & Administration

• Stakeholder Alerts: Notify parents, drivers, and schools of schedule, address, or bus changes.
• Public Relations: Maintain positive relations with students, staff, and the community.
• Complaint Resolution: Field and resolve complaints regarding drivers, buses, routes, and safety.
• Data Management: Maintain the field trip database and log trip entries daily.
• Record Keeping: Keep precise, confidential records of all trips and drivers.
• Efficiency Analysis: Recommend cost-saving strategies to the Director, such as consolidating trips.