Administrative Coordinator - Regular Part time - Care Management

divh2Administrative Coordinator/h2pThe Administrative Coordinator provides administrative, scheduling, and customer service support to the assigned Department, administrative staff, QM and clinical staff, to assure quality, efficient and cost-effective services. Performs significant job responsibilities:/pulliServes as a resource for leadership and other members of the department. Provides direction, answers questions and resolves concerns, making appropriate recommendations for resources and contacts as needed./liliFacilitates payroll processes for staff using KRONOS. Tracks staff vacation time and enters hours into time/attendance system. Ensure accuracy of data and collaborates with system payroll representatives./liliCollaborates with Educators and management to facilitate licensed clinical staff licensure and regulatory compliance if applicable./liliMaintains databases and files, and effectively communicates with management team and other stakeholders./liliParticipates in project management activities as assigned, including provision of clerical duties or higher-level involvement such as coordination of processes or events. May coordinate meeting rooms, catering, information, invitations, and appointments for events./liliProvides technical support. Utilizes computer skills to create and maintain department records, such as databases, spreadsheet files, PowerPoint presentations, QM data, and graphs. Ensures accuracy, production, and distribution. Collaborates with the data analyst on specialized projects to meet project deadlines./liliComposes and/or types correspondence. Provides support for production of a variety of written materials including agendas, minutes, and reports. Prepares monthly reports and assists in maintenance of contract files or other documents. Keeps files and reports in a confidential manner./liliPossess excellent customer service and communication skills to work in a highly dynamic environment./li/ulpCommunicates with management, clinical staff, and other internal and external customers. Maintains effective written and oral communications with a diverse population. Job is performed in a normal office environment. Schedule is often interrupted, and workload priorities changed. Operates a variety of office equipment. Maintains confidential information. Handles difficult situations with tact and diplomacy./ppEducation: Associate degree or equivalent combination of education or equivalent 4 years of experience required. Experience: Two years of experience in data collection and analysis and/or advanced secretarial support required. Experience in emergency services or physician practice setting preferred. Other Minimum Qualifications: Advanced computer skills with knowledge of a variety of software programs, including Microsoft word, Excel, Access, word processing, spreadsheets and presentation or database software. Excellent communications and organizational skills required./ppBenefits, Pay and Well-being at Carilion Clinic/ppCarilion understands the importance of prioritizing your well-being to help you develop and thrive. Thats why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life at work and when youre away./ppWhen you make your tomorrow with us, well enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:/pulliComprehensive Medical, Dental, Vision Benefits/liliEmployer Funded Pension Plan, vested after five years (Voluntary 403B)/liliPaid Time Off (accrued from day one)/liliOnsite fitness studios and discounts to our Carilion Wellness centers/liliAccess to our health and wellness app, Virgin Pulse/liliDiscounts on childcare/liliContinued education and training/li/ul/div