Family Office Bookeeper

Family Office Bookkeeper

We are seeking a highly organized and detail-oriented Family Office Bookkeeper to support the financial operations of a private family office. This role will oversee day-to-day accounting functions while helping manage communication and financial processes across a small, collaborative team of professionals.

The ideal candidate is proactive, discreet, and comfortable working in a fast-paced, confidential environment. Strong communication skills and experience with QuickBooks.

This job description summary outlines core aspects of this position, but additional duties may be required on a routine basis. This job description does not constitute the complete responsibilities for this position.

Responsibilities

• Accounting & Financial Management
• Maintain accurate general ledger entries and journal postings
• Manage accounts payable and accounts receivable processes
• Reconcile bank, credit card, and investment accounts
• Prepare monthly, quarterly, and annual financial reports
• Assist with budgeting, forecasting, and cash flow tracking
• Coordinate with external CPAs and tax advisors during tax preparation
• Serve as a financial point of contact for internal team members
• Track outstanding invoices, approvals, and documentation
• Ensure timely follow-up and organized recordkeeping across departments
• Maintain strict confidentiality of financial and personal information
• Utilize QuickBooks for bookkeeping and financial reporting
• Support digital document management and secure file organization

Requirements

• High School diploma or GED
• Dealership and Reynolds and Reynolds experience a plus
• Strong computer and internet skills
• One year of experience in a business office environment
• Highly organized and detail oriented
• Able to deal with confidential information appropriately
• Strong attention to detail and interest in accuracy
• Highly professional and dependable
• 3+ years of bookkeeping or accounting experience (family office, private office, or small business environment preferred)
• Strong proficiency in QuickBooks (required)
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Ability to manage multiple priorities in a small team setting
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• Process-oriented mindset with strong attention to detail

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this position. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary.

We are an Equal Opportunity Employer and a drug free workplace.

Competitive Pay Based on Experience Medical Benefits Paid Vacation Holidays Professional Workplace Non-Smoking Workplace Drug Free Workplace Opportunity for Advancement Direct Deposit 401(k) with Company Match