Accounts Payable Clerk

Technical Job Functions:

• Analyze invoices for receipt of material, credit terms, correct price and proper authorization for purchase.
• Determine general ledger account coding and cost center assignments through use of appropriate inquiries and analyzing information.
• Receive and organize statements from vendors, check vendor files for payment of invoices listed as outstanding and follow up as necessary.
• Apply correct general ledger coding and enter information into computer to process payment.
• Assess all A/P information systems for proper upkeep and maintenance.
• Evaluate all invoices for sales and use tax requirements. Determine if tax is necessary or was appropriately assessed and modify invoices as necessary. Prepare/evaluate sales and use tax filings.
• Maintain relationship with Purchasing and Receiving departments to aid in the resolution of discrepancies.
• Perform auditing working with Purchasing and Receiving to review and research errors.
• Reconcile all assigned vendor statements on a monthly basis.
• Communicate with vendors regarding inquiries; maintain accurate records on all discussions to maintain good vendor relationships.
• Assume other projects and responsibilities from time to time as directed.
• Regular and predictable attendance is presumed to be an essential function of all employment.
• Has daily contact with company personnel of all levels. Has contact with vendors, customers, and financial institutions.
• Accountable for accurate and timely completion of assigned tasks under minimal supervision. There is daily exposure to highly confidential material which must be kept in strictest confidence.

Basic Qualifications

• Two year college degree in business or a related discipline, or an equivalent combination of education and experience in Accounting.
• Two years’ similar experience, preferably in a manufacturing environment.
• Must be a U.S. Citizen or Permanent Resident.