Jail Administrative Assistant

: Closes On: April 30, 2024 at 11:59 PM CST Location: Meeker County Law Enforcement Center, Litchfield, MN 55355 Department: Sheriff Job Status: Full-Time Shift: 8:00 AM - 4:00 PM Days Worked: Mon., Tue., Wed., Thu., Fri. Status: Accepting Applications Until Filled Details: Open Until Filled. Applications reviewed on a regular basis.

In addition to all the duties of the Administrative Clerk, the second level of the Administrative Support Series is responsible for performing non-standard and non-transferrable clerical and secretarial duties by following established procedures. Responsibilities may include answering telephones; distributing mail; preparing forms; filing; preparing standard correspondence and reports; copying a variety of materials; entering, sorting, and verifying data; maintaining office supplies; performing receptionist activities such as directing the public and providing information; scheduling meeting and appointments; tracking work orders and related department activities; and sharing data on departmental website or bulletins.

Job Responsibilities

FUNCTIONAL RESPONSIBILITIES:

• Transcribing, editing and proofreading incident reports; tracking inmate and payment information; performing data entry; maintaining jail rosters; processing bills and permits; uploading rosters onto websites; maintaining office inventories; e-filing documents; and collecting, delivering, and posting mail.

ESSENTIAL DUTIES:

Prepares, transcribes, edits, and/or maintains routine reports, forms, files, electronic and physical records, timesheets, rosters, and other standard correspondence and documents by entering, sorting, tracking, scanning, and/or updating data; records and posts meeting minutes; and prepares informational packets.

Performs receptionist duties, to include answering and routing phone calls; greeting and directing visitors to applicable departments or locations; providing standard departmental information; maintaining calendars and scheduling meetings, interviews, and appointments; and accepting payments and issuing receipts.

Receives, sorts, and distributes mail; posts data to update websites or bulletins; checks office supplies and orders supplies as directed; and performs related office support duties.

Performs other duties of a similar nature or level.

Education and/or Experience

TRAINING AND EXPERIENCE REQUIREMENTS:

High school diploma or G.E.D. and two years administrative support or related experience.

Knowledge, Skills and Abilities

• Modern office procedures and equipment;
• Recordkeeping principles;
• Mathematical concepts;
• Filing systems;
• Computers and related software applications;
• Customer service principles;
• Specialized equipment relevant to area of assignment;
• Modern office technology.

• Providing customer service;
• Maintaining records and files;
• Utilizing a computer and relevant software applications;
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

Physical Requirements

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work : Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Additional Information

OTHER REQUIREMENTS

1. Must pass a physical exam.

2. Must pass a psychological exam.

3. Must pass extensive background check.

GRADE LEVEL: A13

STARTING SALARY: $19.71-26.47

In addition to competitive starting wages that are based on experience and education, Meeker County also offers the following benefits:

• 24 hour vacation bank upon hire for FT employees, pro-rated for PT employees
• Retirement pension through the MN PERA
• Student Loan Assistance Program
• Tuition Reimbursement
• Employee Referral Program
• Catastrophic Medical Leave Program
• Employee Recognition Program
• $20,000 Basic Life Insurance at no-cost to eligible employees
• County contribution of $1,500 towards single plan Health Savings Accounts
• County contribution of $3,600 towards family plan Health Savings Accounts
• Employment with Meeker County qualifies for Public Service Loan Forgiveness

Application Special Instructions

Please attach resume and cover letter in addition to completing online application.