Academic Personnel Specialist (BLANK AST 4)

Academic Personnel Specialist (BLANK AST 4) Apply By Date 07/15/2026 by 11:59 pm Qualifications H.S. Diploma or equivalent. Experience working in front desk operations including managing a multi-line phone system, scheduling meetings and maintaining calendars, and ordering supplies. Experience with academic personnel, human resources, recruitment and/or administration. Demonstrated experience researching and assessing information and making accurate decisions regarding policy. Experience using organizational skills to prioritize various administrative tasks, make informed recommendations, and work in the midst of frequent interruptions to meet established deadlines. Interpersonal, customer service and communication skills to effectively communicate and interact with diverse populations including faculty, university administrators, staff, students, and off‑campus professionals. Working knowledge of PCs and software applications such as Word, Excel, and Outlook. Preferred Qualifications Knowledge of processing Academic recruitment, appointment, appraisal, merit and promotion, and other relevant actions at the University or College level and knowledge with MyInfoVault (MIV), online voting system for merits/promotion actions, and AP RECRUIT. Knowledge of Federal/State policies and procedures governing the submission and maintenance of Agricultural Experiment Station projects. Demonstrated knowledge of University Policies and procedures related to Academic Personnel. Key Responsibilities 75% - Academic Personnel 20% - Confidential Assistant to Chair, Vice Chair and CAO 5% - Academic Personnel Process Improvement Department Overview The Food Chain Cluster provides administrative and technical support to the multidisciplinary academic departments of Animal Science and Nutrition within the College of Agricultural and Environmental Sciences. The cluster serves more than 470 employees including 63 senate faculty, 73 academic federation members, 102 staff, 108 graduate student employees, 101 undergraduate students employees, and 26 postdoctoral scholars housed in more than 25 buildings. The Cluster supports state and extramural funds with expenditures in excess of $63M. This position is one of two in the Food Chain administrative cluster with responsibility for processing of all academic personnel actions. This position primarily supports and provides expertise to academic appointees affiliated with the Department of Nutrition, and serves in a back‑up capacity to academic appointees affiliated with the Department of Animal Science. This position is solely responsible for providing executive administrative support to Nutrition’s Department Chair and Vice Chair. Department Specific Job Scope Department contact for faculty and all academic leaves of absence. Administrative support to the department Chair, including meetings, maintaining calendars and drafting/editing correspondence. Provide back up support as‑needed to the Nutrition department’s front desk, and for academic personnel actions in the Animal Science department. Responsible for administrative portion of the Agricultural Experiment Station reporting as well as the annual reporting for department faculty. Work with Business Office Manager and department chair to track deadlines, resolve administrative issues with regard to academic personnel.

POSITION INFORMATION

Salary or Pay Range: $34.25 - $44.54 Salary Frequency: Hourly Salary Grade: 111 UC Job Title: BLANK AST 4 UC Job Code: 004725 Number of Positions: 1 Percentage of Time: 100% Fixed Shift (Work Schedule): M-F 8a-5p Location: Davis, Ca Benefits Eligible: Yes This position is hybrid (mix of on‑site and remote work) Benefits High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On‑site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. Physical Demands Standing - Occasional up to 3 hours Walking - Occasional up to 3 hours Sitting - Frequent 3 to 6 hours Lifting/Carrying 0-25 lbs - Occasional up to 3 hours Pushing/Pulling 0-25 lbs - Occasional up to 3 hours Pushing/Pulling 26-50 lbs - Never 0 hours Bending/Stooping - Occasional up to 3 hours Squatting/Kneeling - Occasional up to 3 hours Twisting - Occasional up to 3 hours Reaching overhead - Occasional up to 3 hours Keyboard use/repetitive motion - Frequent 3 to 6 hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 hours Complex problem solving/reasoning - Occasional up to 3 hours Ability to organize & prioritize - Frequent 3 to 6 hours Communication skills - Frequent 3 to 6 hours Numerical skills - Occasional up to 3 hours Constant Interaction - Frequent 3 to 6 hours Customer/Patient Contact - Frequent 3 to 6 hours Multiple Concurrent Tasks - Frequent 3 to 6 hours Special Requirements – Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment. Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Equal Opportunity Statement The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti‑Discrimination Policy, visit #J-18808-Ljbffr University of California