Administrative Assistant

Note on Role EvolutionWe are a growing company, and this role is designed to evolve. While core responsibilities are defined below, the ideal candidate is someone comfortable with a shifting landscape and eager to take on new challenges. As Escarragas Luxury Cleaning grows, this role is expected to take on increased leadership and operational project responsibilities, providing a pathway to management positions.Schedule:Part-Time (Approx. 12-16 hours/week): 2-3 days per week required in person for office work, client visits, and operational support.Key ResponsibilitiesExecutive Support: Directly manage the CEOs calendar, prioritize incoming calls/emails, and coordinate team-wide meetings.Client & Vendor Relations: Act as the primary point of contact for inquiries; draft service agreements, send thank-you notes, and perform proactive lead follow-up.Operations Scheduling: Support the scheduling of cleaning crews and assist in ensuring field staff have the information needed for daily success.Financial Administration: Assist with payroll processing and contractor payment disbursements via Gusto/Jobber; log daily business receipts/checks/etc.HR Support: Facilitate the recruiting and onboarding of new staff; maintain up-to-date employee records within Gusto.General Office Administration: Manage daily office flow, including mail processing, phone coverage, digital/physical files, and special projects to improve operational efficiency.Operations-Admin (Field & Asset): Conduct physical site walkthroughs to assess cleaning needs for bidding; track cleaning inventory/supplies and manage vehicle registrations and maintenance schedules.Requirements & QualificationsRequired:Experience: 2+ years in administrative, operations coordination, or executive support roles.Technical Literacy: Proficiency in Jobber (or similar CRM), Google Workspace, and Microsoft Office.Clean Driving Record: Valid CA Drivers License and a clean MVR for required site visits and supply runs.Preferred:Bilingual Proficiency: Fluency in English and Spanish (written and verbal) is highly preferred to facilitate communication between management, staff, and clients.Service Industry Experience: Previous experience in cleaning, facilities, or field operations.Growth Mindset: The ability to handle multiple moving parts with accuracy, discretion, and a proactive attitude.
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