Assistant Principal Secretary - High School

Assistant Principal Secretary - High School

Performs a variety of standard clerical duties and secretarial support functions for department or school site administration and assigned staff. Provides primary support to the high school Assistant Principals, and may provide supplemental support to the Office Manager and/or Athletic Director Secretary.

Essential duties and responsibilities generally include the following:

• Schedules meetings, conferences, interviews, in-services and workshops, and maintains schedule of appointments.
• Prepares correspondence following instructions of the supervisor.
• Places, screens, and forward telephone calls throughout the department/school site.
• Coordinates, schedules, and prioritizes assigned tasks and projects.
• Provides feedback and direction and guidance to staff.
• Communicates new or revised information to personnel.
• Maintains confidential personnel and student files, records, and databases for the department/school site.
• Completes the necessary processes in district systems to process employment matters in a timely manner.
• Schedules employment interviews, conducts reference checks, processes payroll actions, and maintains attendance, payroll records, and timesheets.
• Responds to inquiries from staff, vendors, contract providers, contractors, parents, students, and the community.
• Processes and monitors a variety of agreements, contracts, and applications.
• Maintains and updates student transcripts.
• Posts grades.
• Initiates requests for official transcripts for incoming/transferring students.
• Interprets transcript data.
• Recommends and/or determines applicability of other classes to Peoria Unified School District (PUSD) requirements, policies and procedures, under the direction of the administration or counseling office.
• Handles the sending and receiving of transcripts for students applying to colleges, transferring to other schools, and transferring into the school.
• Gathers data and provides a variety of reports as required regarding student grades and records.
• Assists guidance staff in the assessment of graduation requirements for students in their senior year.
• Orders and maintains office equipment.
• Performs other duties as assigned or required.

Knowledge of applicable Federal, state, county and city statutes, rules, regulations ordinances and Peoria Unified School District and departmental policies and procedures. Knowledge of the principles of customer service, general office operations, business office management, and records and database management. Knowledge of the principles of Business English, grammar, spelling, and the preparation of correspondence. Knowledge of basic accounting principles. Skill in reading, interpreting, understanding, and applying relevant Federal, state, and PUSD rules, regulations, policies and procedures. Skill in creating, preparing, and managing a variety of documents and reports for distribution. Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district. Skill in operating a personal computer utilizing a variety of software applications.

Minimum qualifications: A high school diploma or GED AND 1 year experience in a professional office; OR any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved.

Other requirements: Must possess or obtain an Arizona IVP Fingerprint Clearance Card. Must be able to pass a background clearance check. Must be able to type minimum 55 wpm. Must be able to obtain and maintain an Arizona driver's license. May be required to lift and carry heavy, bulky supplies and materials weighing up to 20 pounds. May be required to work outside normal working hours.