Accounts Payable Clerk

Application Instructions

Please read each section carefully and complete all required questions before submitting your application. Incomplete applications may delay the review process or be disqualified from consideration. Ensure all information provided is accurate and up to date.

Position Description

PCM Services, a commercial contractor based in Beltsville, MD, serving the DC/Baltimore metro areas, is seeking a motivated, results-driven Accounts Payable Clerk to join our accounting team. The Accounts Payable Clerk is responsible for supporting the accounting team by processing vendor invoices, maintaining accurate records, reconciling accounts, and ensuring timely payments in a high-volume, transaction-driven environment. This position works closely with the Senior Controller and accounting team to support accurate job cost coding, vendor communication, ERP data entry, and compliance with internal accounting procedures. The ideal candidate is detail-oriented, organized, dependable, and able to manage deadlines while providing excellent support to internal departments and external vendors.

Team & Administrative Responsibilities

• Promote a work environment focused on accuracy, accountability, and collaboration.
• Communicate effectively with internal team members and external vendors.
• Provide reliable administrative and clerical support to the accounting team during peak periods and staff absences.

Accounts Payable Duties

Invoice Processing & Vendor Management

• Receive, review, code, and enter vendor invoices accurately and timely into the ERP system.
• Maintain accurate vendor records, including W-9 forms, insurance documentation, payment terms, and contact information.
• Verify invoices for proper approvals, supporting documentation, purchase orders, and job cost coding.
• Coordinate with vendors and internal team members to resolve invoice discrepancies, missing documentation, and payment questions.
• Prepare vendor payments, insurance payments, and garnishment payments in accordance with scheduled deadlines and approval procedures.
• Support accurate job cost tracking by ensuring accounts payable transactions are coded to the correct project, cost code, and expense category.
• Assist with monthly accounts payable close activities, including invoice accruals, statement reviews, and aging follow-up.

Credit Card & Reconciliation Support

• Enter credit card transactions and related payable records into the ERP system.
• Assist with monthly reconciliation of corporate credit card accounts and follow up on missing receipts or documentation.
• Support timely online credit card payments and ensure payment confirmations are properly documented.
• Research and resolve discrepancies related to vendor statements, invoices, credit card transactions, and payment records.

Compliance & Reporting Support

• Assist with annual regulatory filings, including Form 2290 and Heavy Equipment filings, as assigned.
• Support preparation of monthly Personal Property Tax reports and related documentation.
• Maintain organized records to support audits, compliance requests, vendor documentation, and internal reporting.
• Assist with quarterly IFTA reporting and other administrative accounting tasks as needed.

Benefits

• Health, Dental, Vision, and Life Insurance
• Flexible Spending Accounts
• Paid Time Off and Paid Holidays
• Tuition Reimbursement and Referral Program
• Career advancement with focus on internal promotion

Position Requirements

Minimum Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience may be considered.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Basic understanding of accounts payable processes, invoice coding, vendor statements, and payment procedures.
• Strong attention to detail, organizational skills, reconciliation skills, and ability to meet deadlines.

Preferred Qualifications

• Two or more years of accounts payable, accounting clerk, or administrative accounting experience.
• Construction, contractor, or job-cost accounting experience.
• Experience with ERP or accounting systems, such as Vista/Trimble or similar platforms.
• Experience reviewing vendor statements, processing payment batches, and supporting month-end close.
• Bilingual English/Spanish communication skills are a plus.

Equal Opportunity Employer

EEOC Company