Accountant Grant Billing and Support

Since 1972, 4Cs of Alameda County has been a family resource organization dedicated to providing child care information, resources and referrals, education, and payment assistance to children, families, and child care providers in Alameda County. 4Cs’ mission is to develop and coordinate resources to strengthen families and children. We embrace the Strengthening Families Framework. 

Job Title: Accountant, Grant Billing and Support
Department: Accounting 
Reports to: Controller  
FLSA Status: Full-Time, Non-Exempt 
Salary Range:  $42.21-$44.56 Per Hour DOE

The Accountant, Grant Billing and Support is responsible for organizing and executing various accounting activities, reporting requirements, and the billing of agency contracts and grants.

Essential Duties and Responsibilities  
To perform this job successfully, an individual must be able to perform the following satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Grant and Contract Invoicing and Cash receipts

• Prepare grant and contract invoices in compliance with program guidelines
• Review Contracts and identify key elements and requirements that impact invoicing and other finance areas.

• Reconcile grants and contract payments and expenses
• Monitor grants and contracts expenses and activities
• Develop project plans to meet deadlines and compliance requirements
• Work closely with Program, Accounting and Accounts Payable staff to ensure all materials for invoicing are received in a timely manner.
• Work with Program and Accounting staff to ensure contracts are properly reflected in Invoicing and budgets.
• Create and maintain positive work relationships with program staff and collaborate with them to accomplish organizational grant goals
• Assist with the reporting, reconciling, and analysis of revenue and accounts receivable
• Produce documents and correspondence necessary for effective grants management
• Support the reporting of special events, PayPal transactions, donation platform transactions and miscellaneous donations ensuring proper accounted and identifying restrictions of funds. This will require working with program staff to validate their internal reporting of such events.  General Accounting & Financial Reporting  
• Understand and apply both generally accepted accounting principles (GAAP) and accounting policies and procedures
• Maintain the Contract Summary
• Provide reconciliations for assigned general ledger accounts
• Provide assigned monthly reports for month end close process
• Assist with the Budget process
• Assist with collecting information for all federal, state and county reporting such as 990, IRS reports, Contract reports, Invoice support and audit
• 
  Competencies : To perform the job successfully, an individual should demonstrate the following.
• Effective Verbal Communication Skills - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  Education/Experience:
  Bachelor’s degree in accounting plus a minimum of five years responsible work experience in the accounting field, or AA degree in accounting plus three to four years in accounting field desired (Fund accounting preferred). Previous payrolls experience a must. Experience with Bookkeeping and Budgeting a plus.
  Knowledge of Basic Accounting:
  Understanding fundamental accounting principles, concepts, and practices necessary to record, classify, and summarize accounting transactions, such as the accounting equation, the roles of debits and credits, knowledge of budgeting, cost allocation, and adherence to the sensitivities of timelines and reporting requirements.
  Language Ability:
  Read, analyze and interpret scientific and technical journals, financial reports and legal documents. Respond to inquiries or complaints from customers, agencies or members of the business community. Write speeches and articles for publication.
  Mathematical Ability:
  Work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Apply concepts such as fractions, percentages, ratios and proportions to practical situations.
  Reasoning Ability:
  Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  Computer Skills:
  Proficient computer skills, including Microsoft Office, with advanced knowledge of Excel required. Proven experience utilizing social media platforms preferred.
  Certificates and Licenses:
  No certifications needed.
  Supervisory Responsibilities :
  This job has no supervisory responsibilities .
  Work Environment :
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typically moderate.
  Physical Demands :
  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  
   
• Ability to remain in a stationary position for extended amounts of time.
• Ability to identify, read and distinguish colors, with or without vision aids, a computer screen, instructional materials, rules, and policies and other printed matter.
• Ability to understand speech at normal room levels and understand speech on the telephone.
• Manual dexterity to dial a telephone and enter a computer.
• Ability to speak in audible tones so that others may understand clearly in normal conversations and on the telephone.
• Mental acuity to perform the essential functions of this position in an accurate and timely fashion; to make good judgments and decisions; and to evaluate the results of decisions and judgments.
• While performing the duties of this Job, the employee is occasionally required to move around. The employee must occasionally lift and/or move up to twenty pounds.
• Facility to drive a vehicle.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

 

4Cs is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law.