Office Administration Manager

Job Description

Job Description

GTI is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems.

We fabricate custom designed, purpose-built enclosures and skids for our customers and perform mechanical and electrical integration in-house, delivering a true turn-key product to our customers. Our scope spans Engineering, prototype builds, through full production, requiring teams that can move fast, adapt, and execute with precision.

GTI Values: Safey I Quality I Customer Obsession I Speed I Agility 

GTI Fabrication is seeking a highly organized, strategic, and service-oriented  Office Administration Manager to lead the administrative operations of the facility while supporting overall business efficiency, employee experience, and operational excellence. This role serves as a key business partner to Leadership, Human Resources, Operations, Safety, Engineering, and Finance by overseeing office administration, vendor management, travel programs, visitor experience, document control, and administrative support functions.

• Lead all site administrative functions and office operations.
• Develop, implement, and continuously improve administrative policies, procedures, and service standards.
• Establish scalable administrative systems and workflows that support company growth and operational efficiency.
• Create and maintain company standards related to visitor management, travel coordination, office operations, meeting support, and administrative services.
• Identify opportunities to improve internal processes, reduce administrative burden, and enhance employee and customer experiences.
• Serve as the primary subject matter expert for administrative operations and workplace support functions.

• Oversee daily office operations to ensure a professional, organized, and efficient work environment.
• Manage office resources, equipment, supplies, and shared spaces.

• Coordinate executive visits, customer tours, candidate interviews, and vendor meetings.
• Serve as an ambassador for GTI by ensuring every interaction reflects the company's values and culture.

• Source, evaluate, negotiate, and manage relationships with office vendors and service providers.
• Establish preferred vendor partnerships for office supplies, breakroom services, catering, printing services, travel providers, cleaning services, and related business needs.
• Monitor vendor performance, service quality, and contract compliance.
• Negotiate pricing and identify opportunities for cost savings and operational improvements.
• Review vendor agreements and make recommendations regarding renewals, replacements, and service enhancements.

• Develop and manage company travel policies, procedures, and standards.
• Manage travel-related issues including schedule changes, cancellations, and emergency adjustments.

• Partner with Human Resources and Hiring Managers to coordinate interviews and recruiting activities.
• Support candidate scheduling, travel arrangements, site visits, and interview logistics.
• Assist with hiring events, job fairs, workforce expansion efforts, and recruiting initiatives.

• Provide administrative support to Leadership and key business functions as needed.
• Coordinate meetings, calendars, presentations, reports, and business communications.  

• Assist with preparation and management of manufacturing documentation and internal process controls.

• Bachelor's degree in Business Administration, Operations Management, Human Resources, or related field preferred.
• 5+ years of progressive experience in office management, business operations, administrative leadership, or related functions.
• Experience developing processes, procedures, and administrative systems.
• Experience managing vendors, contracts, budgets, and service providers.
• Strong project management and organizational skills.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated leadership, problem-solving, and decision-making abilities.
• High level of professionalism, discretion, and confidentiality.

Preferred Qualifications

• Experience supporting manufacturing, industrial, construction, or operational environments.
• Experience supporting HR, recruiting, travel administration, or workplace operations.
• Experience with ERP, HRIS, ATS, or document management systems.
• Experience managing office budgets and vendor contracts.
• Knowledge of safety documentation and compliance processes.
• Bilingual English/Spanish preferred.

GTI Energy offers a competitive compensation and benefits package designed to support employees and their families while providing long-term career growth opportunities within a fast-growing manufacturing organization. Benefits may include:

• Medical, dental, and vision insurance

• 401(k) with company match (where applicable)

• Paid Time Off (PTO) and paid holidays

• Sick time in accordance with state and local requirements

• Company-paid life insurance and disability coverage

• Career advancement opportunities within a rapidly growing organization

• Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects

• Collaborative, fast-paced environment with strong operational and engineering leadership

• Employee-focused culture centered on safety, quality, accountability, and continuous improvement

Benefits eligibility and offerings may vary based on position, location, and employment classification.

GTI promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all employees and work hard to maintain a Drug Free Workplace.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.