Sr. Contract Administrator

Bloom Consulting, LLC is seeking a hands-on Senior Contracts Administrator to own the day-to-day administration and financial oversight of our federal government subcontracts. This is a senior-level individual contributor role—not a delegation-focused management position. The successful candidate will work directly with the CEO, Accounting, Program Management, and prime contractors to keep contracts accurate, funded, invoiced, documented, compliant, and moving forward. This role requires someone who can independently work through incomplete or conflicting information, identify the source of discrepancies, determine corrective action, and follow every contractual task, email, data call, and customer request through completion without waiting to be prompted. Primary Responsibilities Position Summary Bloom Consulting, LLC is seeking a hands-on Senior Contracts Administrator to own the day-to-day administration and financial oversight of our federal government subcontracts. This is a senior-level individual contributor role—not a delegation-focused management position. The successful candidate will work directly with the CEO, Accounting, Program Management, and prime contractors to keep contracts accurate, funded, invoiced, documented, compliant, and moving forward. This role requires someone who can independently work through incomplete or conflicting information, identify the source of discrepancies, determine corrective action, and follow every contractual task, email, data call, and customer request through completion without waiting to be prompted. Primary Responsibilities Administer federal subcontracts, task orders, purchase orders, modifications, deliverables, option periods, closeouts, and contractual correspondence from award through completion. Maintain accurate contract records for funding, CLINs, LCATs, rates, periods of performance, ceilings, deliverables, modifications, and required supporting documentation. Monitor actual labor and contract burn against available funding; prepare funding-exhaustion and labor projections and identify shortfalls before they become issues. Reconcile contracts, modifications, proposals, timekeeping, invoices, accounting records, and prime-contractor data; investigate discrepancies, determine the source, quantify the impact, and recommend corrective action. Serve as a day-to-day contractual contact with prime contractors; respond to emails, data calls, certifications, questionnaires, and action items and proactively follow open items through resolution. Work closely with accounting to validate labor, rates, funding, invoice support, billing accuracy, unbilled amounts, payment status, and contractual documentation. Support the CEO with proposal pricing, including labor categories, rates, escalation, staffing assumptions, T&M/FFP structures, option years, travel/ODCs, and other business-volume inputs. Review solicitations, awards, and modifications for contractual requirements, risks, flow-downs, pricing impacts, and differences from Bloom's proposal. Research and apply FAR, DFARS, prime-contract flow-downs, and other requirements; provide leadership with facts, supporting documentation, options, and a recommended course of action. Maintain audit-ready files and ensure required supporting documents, approvals, certifications, employee qualifications, pricing support, invoices, and correspondence are complete and current. Support SAM.gov, DCAA/DCMA or prime-contractor reviews, CMMC-related contractual requirements, and other federal compliance/data-call activities. Develop practical SOPs, trackers, checklists, templates, and workflows that improve execution and scale with Bloom's growth while continuing to perform the underlying work. Required Qualifications 5+ years of hands-on federal government contracts or subcontracts experience, preferably supporting DoD; equivalent education and experience considered. Working knowledge of FAR/DFARS and demonstrated experience with T&M and FFP contracts; IDIQ/task-order experience strongly preferred. Experience with contract funding, labor categories, billing rates, modifications, invoicing support, deliverables, and closeout. Strong analytical and Excel skills with the ability to reconcile financial and contractual data, build projections, and identify the cause of discrepancies. Experience communicating directly with prime contractors, customers, Accounting/Finance, and executive leadership. Ability to independently research issues, prioritize incoming actions, meet deadlines, and take tasks from receipt through final resolution without prompting. Strong written communication, organization, judgment, and attention to detail. U.S. citizenship required. Active Secret clearance preferred; ability to obtain and maintain a required clearance is required. Preferred Qualifications Small-business federal contracting experience and experience supporting large DoD prime contractors; Navy experience is a plus. Proposal pricing/cost-volume experience and familiarity with SAM.gov, DCAA/DCMA reviews, and federal representations and certifications. Experience creating contract SOPs, internal controls, trackers, and audit-ready documentation. Experience with QuickBooks Enterprise, Unanet, Deltek, PROCAS, or similar GovCon accounting/ERP systems; relevant contracting certification is a plus. What Success Looks Like When a funding figure, invoice, rate, labor total, or contract record does not match, the Senior Contracts Administrator is expected to investigate the source documents, reconstruct what occurred, determine the correct position, coordinate the fix with Accounting or the prime, and brief leadership on the impact and next action. The expectation is to solve problems—not simply identify or forward them. Success also means keeping contractual actions moving without reminders, maintaining complete supporting documentation, anticipating funding and compliance issues, and giving leadership clear recommendations before issues become emergencies. Work Environment and Travel This is a remote position supporting Bloom's federal government contracting operations. Occasional travel may be required for customer, prime-contractor, proposal, or other business meetings. #J-18808-Ljbffr Bloom Consulting LLC