Capital Asset Coordinator

$29.23 - $43.85 Hourly

$60,800 - $91,200 Annually

This position is a Pay Band C8

Posting Details

The New Mexico Department of Public Safety (DPS), Administrative Services Division (ASD) is seeking a committed and driven individual to serve in the Finance Bureau as a Capital Asset Coordinator. ASD is dedicated to supporting the agency's vision of providing the highest quality of public safety services for the State of New Mexico and its mission to protect human life and property through the detection and prevention of criminal activity and enforcement of state laws. The DPS ASD is looking for employees who want to utilize their existing skills, where they can expand professionally, be a reliable teammate, and thrive in a challenging environment. ASD works in tandem with various Divisions to provide administrative, financial, accounting, procurement, and other functions to assist with their operations. If you become a part of DPS ASD, you will quickly feel a part of this excellent administrative support team and see how your work impacts the safety of New Mexicans.


Why does the job exist?

The purpose of this job is to perform advanced governmental accounting functions necessary to ensure the financial transactions of the Department are properly recorded and reported timely. This position is vital in ensuring the Department is in compliance with Generally Accepted Accounting Principals, Governmental Accounting Standards Board, Department of Finance and Administrations' Manual of Accounting Practices (MAPS), New Mexico State Audit Rule and the Department's policies and procedures. The Department is a fast-paced agency and this position exists to support a $220 million-dollar annual budget. This position supports the Department's Accounting Section by performing advanced functions in reconciliations of general ledger accounts, preparation of journal entries, reconciliation of payroll, cost allocations, knowledge of capital asset reporting, knowledge in accounts receivable reconciliation, knowledge of GASB requirements, preparation of financial statements, notes to the financial statements and assist in preparing audit deliverables for auditors.


How does it get done?

- Capital Assets Coordination: This position will be responsible for all departmental capital asset tracking and reporting; including but not limited to: accounts payable auditing, recording additions, reporting deletions, conducting annual inventory, preparing necessary journal entries, and maintaining the agency's capital asset software.


- Independently Prepare General Ledger Reconciliations for Assigned Funds: This position is required to perform a variety of monthly reconciliations of the general ledger accounts (assets, liabilities, fund balance, revenues and expenditures) at the department chart field level. This responsibility will also include assisting in preparation of annual audit and financial statements.


- Preparation of the financial statements, to include balance sheet, statement of revenues and expenditures, budgetary to actual, notes to the financial statements, capital asset schedules and various other schedules required.


- Prepare Journal Entries: This position must be able to complete complex journal entries utilizing theories of generally accepted accounting principals. This includes preparing operating transfers to pay other state agencies and submit Capital Project Draw Requests.


Who are the customers?

The customers for this position are the Department's various divisions, including but not limited to Program Support, NM State Police, Law Enforcement Academy and crime labs. Customers also include various other state agencies and oversight agencies such as Department of Finance and Administration, New Mexico State Auditor and other various state/federal agencies.


Ideal Candidate

The Ideal Candidate must have:


- A solid knowledge of governmental accounting and the ability to apply generally accepted accounting theories and principals.
- Advanced experience in People Soft SHARE Financial.
- Advance experience in People Soft SHARE HCM, to include payroll queries.
- Proficient and advanced experience in Microsoft Excel pivot tables and the ability to data mine.
- Solid experience Department of Finance and Administration Manuel of Accounting Practices (MAP) requirements for the general ledger.
- Advanced experience in capital asset tracking and reporting.
- Advanced experience in financial statement schedule and note preparation.
- Strong attention to detail and organizational skills.
- Ability to work in a team environment as well as individually.


Minimum Qualification

Bachelor's Degree in accounting, economics, finance, or business administration and three (3) years of experience in accounting, finance, economics, and/or statistical analysis. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling seven (7) years may substitute for the required education and experience.


Employment Requirements

Employment is subject to a preemployment background investigation in accordance with all terms and conditions of federal and state laws, rules and regulations. Must possess and maintain a valid driver's license, and a current Defensive Driving Certificate from the State of New Mexico; or pass and receive the Defensive Driving Course Certificate within six (6) months of date of hire. Local travel is required. In-state travel may be required. Overtime may be required to meet deadlines, peak performance periods, time-sensitive information requests and projects, during the legislative session, and the annual financial audit.


Working Conditions

Work is performed in a fast-paced law enforcement office setting with exposure to armed personnel and confidential information. Extensive use of desktop/laptop computer with multiple visual/video display terminals (VDT). Extensive use of agency-issued cell phone. Ability to operate multipurpose copier/scanner/fax machines. Must be able to lift and carry up to 25 pounds.


Supplemental Information

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Agency Contact Information: PJ Griego View phone number on click.appcast.io Email


For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.