Executive Assistant

Executive Assistant

This role will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company.

ND Paper is a leading manufacturer of high-quality pulp, paper, and packaging products in the United States, generating over half a billion dollars in annual sales. As a wholly owned subsidiary of Nine Dragons Paper (Holdings) Limited the largest containerboard producer in the world ND Paper is part of a global network committed to excellence and innovation. With two integrated pulp and paper mills in Rumford, Maine and Biron, Wisconsin, a packaging plant in Sturtevant, Wisconsin, and two sheeting facilities in Langhorne, Pennsylvania and Fairmont, West Virginia, the ND Paper family produces nearly one million tons of products annually. Our 1,100 dedicated employees are the heart of our operations, and we are committed to fostering positive work environments where individuals can advance and thrive. At ND Paper, we are investing in our future, and that starts with our staff.

Job Responsibilities

• Demonstrate safety as a core value and establish a safe work environment by actively leading the safe execution of work
• Coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external clients
• Management of complex calendar and scheduling and day to day action lists to support executive
• Coordinate both domestic and international travel arrangements
• Process expense reports for Senior Leadership Team
• Act as the liaison to the corporate office & develop relationships with executive contacts, on behalf of the executive team
• Alert executive to upcoming meetings & deadlines, and assist with research & meeting preparation
• General administrative support including managing personal affairs for CEO
• Prepare internal and external corporate documents for team members
• Arrange corporate events
• Maintain an organized filing system
• Develop and sustain a level of professionalism
• Other administrative office duties as assigned

Key Performance Indicators (KPIs)

• Project milestone adherence
• Turnaround time on requests
• Process improvement contributions
• Cost efficiency
• Travel itinerary accuracy
• Meeting effectiveness rate
• Inbox management accuracy
• Time optimization and time management

Education and Experience

• Minimum of 5+ years of experience as an Executive Assistant reporting directly to c-suite
• Proficiency in collaboration and delegation
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Diligent time management skills
• Uphold strict level of confidentiality
• Friendly and professional demeanor
• Bilingual in Mandarin required

Technical Skills

• Advanced Microsoft Office skills
• Experience with Concur preferred
• Basic data analysis and data accuracy
• Secure management of confidential and sensitive records/information

Core Competencies

• Process discipline
• Diligent problem solving
• Exceptional time and task management

Working Conditions

Onsite at a manufacturing facility at either Sturtevant, WI or Langhorne, PA

Attributes for Success

• Hard work tackle each task with determination, passion and creativity; the willingness to put in whatever effort is required to successfully complete the job at hand
• Pursuit of Excellence strive to consistently exceed expectations in our day-to-day work and outperform our competitors in the marketplace, regarding work and company achievements as a collaborative goal with the desire to go above and beyond
• Integrity - treat the company and teammates with upmost respect, operating on strong moral codes to drive company values and culture
• Sense of Urgency drive forward each day with speed, agility, and flexibility to capture unrealized opportunities and avoid potential risks for the business
• Entrepreneurial Spirit act like an owner, challenging the status quo, asking the right questions, and actively seeking ways to innovate and improve
• Adaptability be fluid with ND Paper's continuous evolution while driving change in a fast-paced environment, equipped with the ability to acclimate quickly.
• Servant Leadership set an example by implementing meaningful leadership with heart, empathy, foresight and stewardship.

ND Paper Benefits

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance as well as voluntary benefits such as accident insurance, hospital indemnity, and critical illness for you and your family.
• Financial protection benefits, including life insurance, disability insurance, and business travel accident insurance.
• Tax advantaged accounts such as Healthcare and Dependent Care Flexible Spending Account (FSA).
• Paid holidays, personal days, and vacation days to support work-life balance.
• A 401K retirement plan with a company match and annual fixed contribution
• Wellness programs with incentives and an on-site clinic available at our Rumford and Biron location.

Enjoy competitive salaries, comprehensive health benefits, and paid time off. Discover more about our benefits and how we support our team by visiting 2026 Benefits. Come be a part of our team and grow with us!